Procurement Officer / Buyer Job Opportunity in Kenya

We are looking for candidates to fill the following position in our esteemed organisation:
Procurement Officer / Buyer
Primary Purpose of the Job
  • To proactively manage part of the procurement function.
  • To process and collate all supplier information and documentation accurately and timeously while maintaining effective control over all suppliers and adhering to company policies, procedures and general accounting practices.
  • To maintain an efficient administration function.
Level of Authority: Has the authority to execute all Key Performance Areas as stated on this form.


Education / Experience / Qualifications / Skill Requirements
  • Minimum Form 4.
  • Diploma / and Bachelor’s degree in Purchasing and Supplies Management. Should be a member of relevant professional body i.e. Kenya Institute of Supplies Management.
Job related work experience   
  • 2-3 years contract management and/or procurement specific experience.
  • Experience in evaluation of commercial and technical risks.
  • Knowledge of value chain analysis.
  • Knowledge of total cost analysis.
  • Strategic Sourcing knowledge and experience.
Specialist Skills and Knowledge   
  • Outstanding interpersonal communication in order to sell and motivate concepts to clients, management and suppliers.
  • Analytical and problem solving capabilities.
  • Cost modelling proficiency.
  • Excellent facilitation and presentation skills.
  • Negotiation skills and agreement structuring.
  • Client focus and teaming ability.
  • Influencing and persuasion.
  • Conflict resolution.
Key Performance Areas

Generic Objectives

  • Negotiate, implement and manage contracts, service level agreements, procurement policies and procedures across DSFM’s client base.
  • Facilitate the use of appropriate procurement technology and reporting.
  • Assist the Procurement Manager in retaining client contracts through effective procurement and supply chain management.
  • Conduct structured sessions with Account Executives, First Line Managers and Client to get buy-in and participation in strategic sourcing programs.
  • Identify areas where opportunities for savings exist.
  • Participate in weekly departmental meetings.
  • Conduct meetings with suppliers regarding performance levels, savings initiatives and collaborative measures.
  • Establish and facilitate cross-client focus workshops to generate savings ideas and to share learning.
  • Advise the Procurement Manager on cross-client sourcing potential.
  • Facilitate internal Total Cost of Ownership reduction initiatives.
  • Identify key economic parameters relevant to commodities in category and monitor their trends.
  • Scrutinize critical contracts and restructure agreements to generate savings. 
  • Facilitate all critical contract related discussions.
  • Manage tender process and evaluate vendor quotes.
Site Specific Objectives
  • Quality, Environmental and Health & Safety Standards   
  • Adhere to the Safety, Health, Environmental and Quality (SHEQ) Management System’s Policies & Procedures of as applicable to this position.
Ad Hoc   
  • Any reasonable action requested by management.
Competency Profile
The following primary competencies are required for effective job performance:
  • Proactive attitude.
  • Ability to work under pressure.
  • Customer Service Centric.
  • Accuracy.
  • Team and project focused.
  • Ability to use own initiative and to operate with minimal management support.
How to Apply

Email your application and CV to

Closing Date: 2nd September 2016

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