Job Title: Roving Awards Coordinator
Level 3. The responsibilities of this post may require the post holder
to have regular contact with children and young people. In the overseas
context all posts are considered to be level 3.
Save the Children is an organization for talented people with different backgrounds and perspectives. We are proud that our people are representative of the children we work with and we thrive on our diversity.
Role Profile: As part of these responsibilities the post holder will support the establishment of child safeguarding systems, promote a culture of keeping children safe, and ensure that potential harm to children (by our own staff and/or as a result of how we do our work) is identified and addressed on an ongoing basis.
Additionally, the Roving Awards Coordinator will support the Head of Awards with dedicated support on high risk awards; and providing analysis; compliance capacity building and monitoring of all phases of awards.
Scope of Role:
Dimensions: Save the Children works in 12 countries in East and Southern Africa (Kenya, Somalia, Uganda, Rwanda, Sudan, South Sudan, Tanzania, Ethiopia, Zambia, Zimbabwe, Mozambique, Malawi) with a current staff complement of approximately 3500 staff and current expenditure of approximately $300 million each year
Staff reporting to this post: none
Key Areas of Accountability:
Roving Award Management in-country
- Support CO in the implementation of the award management change project
- Provide gap filling support for any awards staffing gap in the region
- Provide operational support by providing monthly awards management reports to the operations teams
- Support the effective dissemination of award information so that all key contributing staff have a clear understanding of Save the Children processes and donor requirements and expectations throughout the lifecycle of an award (opportunity to close-out).
- Assist with the coordination of Award Kick-Off meetings.
- Support the Country Award Manager to improve the reconciliation process (reporting assurance mechanism) between Finance, Procurement, Logistics, Distribution, M&E that will ensure accountable reporting to donors.
- Support and where appropriate coordinate the proposal development process.
- Support and where appropriate coordinate the internal processes for preparation of donor reports.
- Facilitate effective and prompt communication by relevant staff with members on their awards.
- Support program staff to comply with Save the Children partnership policies and procedures, and ensure all implementing partners undergo legal vetting and that the appropriate agreements are completed prior to commencing work with Save the Children.
- Support award close-out, helping project managers to ensure all tasks are completed as per the close out checklist and that all required close-out documentations are kept on file.
- Ensure award close out processes are officially completed in AMS.
- Liaise with members to ensure that all appropriate donor formats are available in-country.
- Support the Head of Awards to identify potential issues and amendment requests and ensure they are flagged promptly to donors via the relevant Save the Children member.
- Support the country offices to ensure robust and comprehensive records are maintained for all awards to meet audit requirements.
- Work with internal and external auditors as necessary.
- Monitor that high risk awards have all documentation as required uploaded and updated on AMS
- Support Country offices with system support where needed
- Deliver high quality results in line with the agreed ToR and develop effective relationships with country programme staff.
- Comply with all relevant SC policies and procedures with respect to child protection, health and safety, equal opportunities and other relevant policies and procedures.
Achieving results effectively
- Collects, analyses and disseminates information to and from communities and other stakeholders
- Ensure efficient and transparent use of resources in accordance with internal controls
- Addresses difficult situations and makes tough decisions confidently and calmly
- Considers the wider impact of decisions to be made in the short and long-term
- Continuously provides feedback and updates to achieve improved results
- Coordinates with stakeholders to avoid duplication and maximise resources
- Documents lessons learned and applies them to future projects
- Demonstrates understanding of agency project cycle management
- Actively participates in networks to access and contribute to good practice
- Establishes clear objectives with teams and individuals and monitors progress and performance
- Identifies and communicates risk and threats and minimises these for oneself and the agency
- Reduces vulnerability by complying with safety and security protocols set by the organisation
- Helps team members to practise stress management through prioritisation of workloads and modelling of appropriate self-care
- Remains effective and retains perspective in the face of difficult or demanding situations
- Maintains ethical and professional behaviour in accordance with relevant codes of conduct
- Plans, prioritises and performs tasks well under pressure
- Takes responsibility for own work and for the impact of own actions
- Delivers results and always acts with the beneficiaries in mind.
- Builds own awareness of the bigger global picture by using a broad range of sources to gather data
- Demonstrates self-development and management by taking responsibility for own development, and actively seeking out feedback to better understand their own strengths and weaknesses
- Tailors communication style to certain audiences
- Gives constructive feedback to enhance capabilities and responsibilities to another for the purpose of his/her development
- Undergraduate Degree in Business, Social Sciences, Finance, Accounting or any other related degree
- Minimum 3 years’ working in International Development with a specific emphasis of Fund Management, Project Management and / or Risk Management
- Knowledge of guidelines / regulations and reporting requirements of major donors such as EU, DFID, ECHO, UN agencies, DANIDA.
- Experience in proposal development and coordination processes for complex awards.
- Demonstrable financial skills, particularly, budget development, BvA Analysis and reporting
- Ability to engage with and coordinate across multiple stakeholder groups.
- Cultural awareness and ability to build relationships quickly with a wide variety of people
- Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and effectively under pressure
- Excellent planning, management and coordination skills, with the ability to organise a workload comprised of varying and changing tasks and responsibilities
- Strong communication (written and spoken) in the local language and minimum intermediate level in English
- Understanding of SCI Award Management Processes
Additional Job Responsibilities: The job duties and responsibilities as set out above are not exhaustive and the Post holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
If you are interested in this position, please email a cover letter and up-to-date CV as a single document to EA.email@example.com with clear Subject heading for the position.
We thank all applicants for their interest, however, only those selected for an interview will be contacted.
Application closes 14th August 2016
We work with children, communities and governments all over the world and we believe in the right person for the job regardless of where you come from and how you identify yourself. We need to keep children safe so our selection process reflects our commitment to ensuring that only those who are suitable to work with children are considered for these posts.
Disclaimer: Save the Children International does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents