University of Nairobi HIV Capacity Building Fellowship Program Administrator Job in Kenya

University of Nairobi
College of Health Sciences
University of Nairobi HIV Capacity Building Fellowship
Advertisement for the Position of a Program Administrator

The University of Nairobi (UoN) HIV Capacity Building Fellowship is a five (5) year CDC funded program aimed at improving health outcomes by strengthening leadership and management of healthcare programs and in particular HIV/AIDS interventions. 

The program uses an academic training model that is locally owned, relevant and sustainable. 


More specifically, the Program is geared towards equipping health care workers with technical skills and knowledge to ensure efficient and effective implementation of health services. 
Further, the program aims at establishing a capacity building framework for the participating local organizations to enhance the delivery of quality services.
Job Summary: The University of Nairobi (UoN) HIV Capacity Building Fellowship is seeking for a Program Administrator with experience in donor funded projects whose general responsibilities will be day to day management of the office and support the efficient and effective functioning of the Program through the provision of administrative and operations support.

  • Maintain personnel, facilities, supplies and equipment records
  • Draft and track all program memos and in particular procurements and advances.
  • Ordering of supplies and liaising with suppliers.
  • Keep inventories of facilities, supplies and equipment.
  • Review of office running expense records.
  • Administration of meetings and training sessions
  • Liaise with relevant offices to facilitate contracts and grant management
  • Keep the Program Manager informed of all decisions regarding personnel, procurement, supplies, facilities and equipment
  • Secretary to the Program Management Committee (PMC)
  • Ensure that all training/workshop materials are stored in a correct storage place and there is sufficient stock of workshop material available at all times
  • Ensure that all logistics are running well for all training didactics and training forums and events
  • Other duties as may be assigned by the Program Director and the Program Manager.
  • A Minimum of a Bachelor’s degree with postgraduate training in administration or project management.
  • Minimum two (2) years of hands on donor funded projects administrative support experience
  • Proficiency in MS Word, MS Excel and MS Outlook
  • Knowledge of operating standard office equipments
  • Excellent Communication skills – written and verbal
  • Ability to prioritize projects and strong problem solving skills
How to Apply:
  1. Write a cover letter applying for the position
  2. Attach a detailed curriculum vitae
  3. Include names and addresses of three professional referees
  4. Attach certified copies of educational and professional certificates and testimonials
  5. Applicants should state their current designations supported by a copy of their letter of appointment to their current grades.
Application should be addressed to;

The Principal
College of Health Sciences
University of Nairobi
P.O. Box 19676-00202
Kenyatta National Hospital, Nairobi

Only shortlisted applicants will be contacted. 
Qualified women are highly encouraged to apply. 
These must be received not later than August 31, 2016

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