Dairy Company Credit Controller Job in Kiambu County, Kenya

A well established company in the Dairy sector in Kiambu County seeks to urgently fill the position of a Credit Controller
It is seeking to hire highly experienced and dynamic Credit Controller to oversee credit function of the company.

The Main Purpose and Objectives

  • To assess and control the level of credit risk on specific remit accounts.
  • To ensure that all customer accounts are accurately and promptly maintained, ensuring the efficient release of orders to maximize sales whilst having regard to the Company liquidity.
  • To effectively manage the company’s credit control policy and minimize overdue trade debtor’s balances.
  • To ensure continued liquidity to meet company obligations and to ensure that all debtors’ accounts are fully reconciled at all times.
  • The Credit Controller will be responsible for chasing outstanding invoices to the company and plays a vital role in the cash-flow of the organization ensuring credit given to customers is monitored and controlled effectively
Key Duties and Responsibilities
  • Ability to regularly follow up all outstanding debts for specific customer accounts with the respective sales staff and report accounts problems to the Finance Manager.
  • To verify facts of all sales returns before passing a credit note. Ensure that all supporting documentations are duly authorized and factual before processing of a credit note. Ensure credit notes are passed and posted on a timely basis to update stock records.
  • Ensure adherence to policies and procedures of the credit control department.
  • Maintain records of all customers in a file (invoices, credit notes, remittance slips, copies of withholding VAT and any manner of correspondences with the customer) and ensure that the same is filed in a system and in order for ease of traceability.
  • Ensure on a daily basis that the accounts copies are received at the end of every day with clear evidence of delivery to the customer to prevent future disputes.
  • Ensure that all documentation necessary during audit is prepared on time and forwarded to the Financial Manager for inclusion in the audit file.
  • Ensure that debts are paid in a timely manner.
  • Meet cash and debtor day targets set by the firm
  • Chase overdue invoices by telephone, email and letter within agreed timescales.
  • Maintain accurate records of all chasing activity.
  • Regular meetings with debtors to ensure all relevant debts are managed as necessary.
  • Identify changes in payment patterns and propose action to avert indebtness.
  • Ensures that all transactions are compliant with tax legislation.
  • Handle disputed bills and negotiate to bring payment within the agreed terms.
  • Provide accurate advice on billing queries.
  • Respond promptly and completely to both client and internal enquiries.
  • Providing ad-hoc reporting as and when requested
  • Ensure monthly processing deadlines are met as required.
  • Send out monthly client statements/letters as may be agreed from time to time.
  • Provide cover for other accounting functions as requested.
  • Handle accounts, visit customers and travel to business meetings and company branches.
  • Negotiate with suppliers, e g credit information and debt collection agencies.
  • Categorize customers by investment level risks and review this as appropriate (trade credit)
  • Stop supply of goods and services to overdue accounts, can instigate legal proceedings.
  • Protects company’s interest at credit meetings relating to insolvent customers.
  • Obtain sufficient information to access the creditworthiness of new and existing customers.
  • Undertake complex reconciliations and compile documents for legal action.
  • Other duties as delegated from time to time by the Finance Manager or any other person designated by the management.
Minimum Requirements
  • A university degree in a business related field (Bachelor of Commerce – Finance or Accounting option) CPA (K) /ACCA finalist and post graduate qualifications in credit management will be added advantage.
  • 5 yrs collections experience; knowledge of Billing and collections procedure.
  • The ideal candidate shall have previous experience in FCMG dealing with high volume calling and hitting monthly targets.
Key Skills and Competencies
  • Strong attention to detail,
  • goal oriented
  • Outgoing and confident personality who is able to operate at all levels.
  • A self starter who is proactive and can set and achiever goals
  • A team player with a flexible approach and a willingness to learn.
How to Apply 
Interested candidates holding the necessary requirements, good performance and / or references are encouraged to apply with detailed CV’s, inclusive of names and contacts of 3 referees, current telephone number and email address to hr@uplandspremiumdairies.co.ke by 9th September, 2016
Please include your current and expected remuneration in your resume.
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