HR and Admin Officer Career in Kenya

Job Description: HR and Admin Officer

Main Duties:

  • Analyse the skills and qualities required for each particular job and develop job descriptions
  • Advertise staff vacancies, assess applications, interview applicants, administer selection tests, prepare reports and make recommendations to management about staff appointments
  • Promoting equity, internal conflict resolution and diversity as part of culture of the organisation;
  • Provide information to management and employees on occupational health and safety programmes;
  • Develop and implement policies on issues such as working conditions, performance management, grievances and disciplinary procedures and absence management;
  • Advising on pay and other e.g. medical and pension remuneration issues by administering payroll and maintaining employee records;
  • Interpreting and advising on labour laws;
  • Developing with line managers HR planning strategies which consider immediate and long-term staff requirements; such as training needs
  • Delivering inductions for new staff;
  • Organise employee welfare services and social activities  such as team building & CSR;
  • Maintain the personal records of employees on matters such as salary, retirement, resignation and leave;
  • Handling and screening incoming phone calls and welcome clients/visitors in a professional manner;
  • Handle office correspondence;
  • Responsible for ordering office supplies/refreshments;
  • Responsible for office equipment maintenance/ asset register/ maintenance schedule;
  • Prepare all relevant bank correspondence, contact bank relationship managers, making payment deliveries to the bank, submitting information for budget preparation; scheduling expenditures and monitoring costs;
  • Dispatch materials to the team during travel and those based in their region;
  • Prepare monthly expenses and make payments;
  • Renew vehicle licences and ensuring company vehicles valuation;
  • Managing petty cash transactions;
  • Make logistic arrangements including flight reservations, hotel and vehicle arrangement for visitors;
  • Update filing system and manage filing of office documents both hard and electronic copies
PA to the MD
  • Carrying out specific projects and research;
  • Organising appointments on behalf of the MD;
  • Manage travel arrangements;
  • Liaising with employees, suppliers and clients;
  • Answering telephone calls;
  • Maintaining diaries;
Personal Requirements:
  • Effective planning, organisational, analytical and decision-making skills
  • Strong oral and written communication skills
  • Tactful and discrete when dealing with people and confidential information.
  • Planning and control
  • Trust worthy
  • Conflict resolution
  • Empathetic 
  • Degree in Business Administration with specialization in Human Resource Management; with at least two (2) years’ experience.
  • Degree in Msc Human Resources or a Post graduate diploma in HR
How to Apply

Candidates who meet the above given requirements should send their applications to with “HR and Admin Officer” as the subject of the email.

Only shortlisted candidates will be contacted.

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