Feeds Manufacturer Human Resource and Administration Officer Job in Thika Kenya

Position: Human Resource and Administration Officer
Location: Thika
Company: Manufacturing
Reporting: Human Resource Manager

We are a feeds manufacturing company with its headquarters at Thika and a branch in Mombasa, seeking to employ a competent human resource officer, skilled and knowledgeable in the field of human resources, to offer support and expertise in the human resources department.


Key Tasks and Responsibilities for the incumbent
  • Ensuring compliance with labour legislations,
  • Processing insurance claims:- employee injury/accident claims and company property loss and motor vehicle claims as well as making follow-ups,
  • Implementation of HR Policies, SOPs, and manual,
  • Offering support to HR Manager’s initiatives on HR Functions-OSHA, WIBA, NITA, NEMA, Support HR Manager in training and development of staff,
  • Offering support to HRM on matter of performance management,
  • Handling employee welfare issues,
  • Manpower planning and forecasting  offering advice to supervisors,
  • Implement health and safety rules and regulations as may by delegated by the HR Manager
  • Opening personal files and ensuring all documentation is in place and inducting new employees into the company.
  • Leave management – ensuring leave records for all the employees are up-to-date, leave applications are processed in time. Handling induction- programs and actual induction
  • Ensuring all staff on probation are appraised and performance reports submitted.
  • Fidelity issues: Ensure any fidelity issue is reported to the management in time and the matter reported to the police for the police abstract.
  • Follow up compensation of staff injured whilst working with the company and getting any official intercompany communication  letters from the HRM
  • Assist the HRM the management of Health and Safety, labour issues, and correspondences
  • Conduct inductions, reference checks, preparing contracts for new hires
  • Ensuring preparation of error free payroll for both permanent and casual employees by ensuring proper capturing of data, benefits or deductions on the payroll without omission
  • File Management by maintaining employee confidence and protects payroll operations by keeping information confidential.
  • Managing preparation of reports on payroll liabilities by supervising compilation of timely statutory NSSF, NHIF PAYE, HELB, DIT/ NITA Levy, Insurance, Sacco, Debits summaries, and check-offs by end of each month payroll
  • Develop strong work ethic and performance culture amongst subordinates and other company employees.
  • Ensuring final dues are prepared on time for payment and forwarding to HR Manager for approval
  • Any other duty relating to HR management as may be assigned from time to time by the HR Manager
Skills, Interest and Qualifications:
  • Three years’ hands-on experience with at least 4 year in management
  • A motivated team player
  • People management skills,
  • Knowledge in compensation, Payroll System, pay structure, leave Schedule and reporting skills,
  • Employment law and application, standard procedures and general staff matters
  • Good spoken and written communication skills
  • Proficient with basic budget management and calculations.
  • Proper planning and organisational skills
  • Problem solving skills
  • A high level of accuracy and attention to detail
  • Ability to manage your time and meet deadlines
  • Honesty and respect for confidential information.
Education and Qualification
  • Post graduate diploma in Human Resource Management.
  • Degree in Human Resource Management or Business Management
  • Member of Institute of Human Resource management
  • Three years’ hands on experience in human resources
Qualified candidates are requested to forward their applications and CVs to hrm@pwanifeeds.co.ke by 18/10/2016. 
Please quote your current/previous and expected salary.

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