Duties and Responsibilities:
Under the direct supervision of the Grant Manager, the main duties and responsibilities of the Senior Finance and Administration Officer will be as follows:
- Oversee and perform day-to-day accounting processes and procedures.
- Prepare and process all payments and documents, including month-end bank reconciliations and journal entries, via online banking and accounting book.
- Ensure petty cash is accounted in a weekly or monthly basis.
- Process monthly payroll for local staff on time; ensure statutory deductions (tax, etc.) are remitted to necessary authorities on time.
- Ensure financial statements are properly prepared for audit.
- Monitor and track project budgets and make budget forecasts.
- Assist Grant Manager in developing and analyzing organizational/ project budgets.
- Compile and distribute financial reports as required.
- Manage the organization’s bank accounts and communicate with bank officers in a proper manner.
- Train, mentor, and supervise Finance and Logistics Assistant.
- Assist in matters of registration, work permits for non- local staff.
- Update status and records of asset lists, and that office and medical insurance and are in line with donor regulations.
- Ensure timely and cost-effective maintenance of office premises, in coordination with Finance and Logistics Assistant.
- Ensure that all office equipment is service d regularly and in good working condition.
- Supervise transport logistics and ensure that the needs of staff/office are met adequately.
- Support Finance and Logistics Assistant to ensure that all other logistics arrangements are prepared effectively.
- Develop and update knowledge-based products as required on financial management.
- Institutionalize and disseminate knowledge within JCCP office through content/data management.
- Ensure synthesis and dissemination of lessons learnt and best practices in financial management within the finance and administration section.
- Perform other related duties as required.
- A business related degree with a minimum of Certified Public Accountant (CPA)-Section 4.
- At least seven years of experience working in finance and administration for NGOs, international organizations or in the private sector.
- Good command of computer applications, particularly Microsoft Office Word, Excel, and Outlook.
- Good working experience in preparing for audits.
- Familiarity with regulation for the Kenya Revenue Authority on taxes and NGO board requirements for NGOs.
- Fluency in both written English and Swahili.
- A team player with ability to build and maintain relationships with supervisors, colleagues and partners.
- Self-motivated with ability to work under minimum supervision and to meet deadlines
- Seeks inputs and feedbacks from others.
- Ability to handle challenges of working in a changing environment.
- Working experience with Japanese NGOs will be an asset.
- Knowledge of Japanese donors will be an asset.
Please send a cover letter, a detailed CV with contact details of three references and CPA and academic certificates to firstname.lastname@example.org.
*JCCP is an equal opportunity employer; all suitable candidates are encouraged to apply.