ILRI General Accounting Consultant (Finance Unit) Job in Addis Ababa, Ethiopia

Consultancy – General Accounting in Finance Unit

Addis Ababa, Ethiopia

The Position: The International Livestock Research Institute (ILRI) seeks to recruit a Consultant who will work as Accountant – General Accounting in Finance Unit, Addis Ababa, Ethiopia.

General: ILRI works with partners worldwide to enhance the roles that livestock play in food security and poverty alleviation, principally in Africa and Asia.

The outcomes of these research partnerships help people in developing countries keep their farm animals alive and productive, increase and sustain their livestock and farm productivity, find profitable markets for their animal products, and reduce the risk of livestock-related diseases.

A member of the CGIAR Consortium working for a food-secure future, ILRI has its headquarters in Nairobi, Kenya, a principal campus in Addis Ababa, Ethiopia, and offices in other countries in East, West and Southern Africa (Mali, Mozambique and Nigeria) and in South Asia (India and Sri Lanka), Southeast Asia (Laos, Thailand and Vietnam) and East Asia (China).

Terms of Reference: The following are the deliverables that are expected from the consultant during the period.   In discussion with the consultant the deliverables will be tied to performance indicators.

This will be then be part of the agreement and will also be tied with the consultancy fee.

Maintain computerized fixed asset records.

  • Vouches all fixed asset movement documents for completeness, authenticity & authority. Analyses & assigns appropriate asset category codes and custodian PFN.
  • Costs, creates & journalizes fixed asset purchases in to the OCS Asset Register.
  • Journalizes assets disposals & adjusts fixed asset register.
  • Up-dates fixed asset register for all transfers made among custodians & assets returned to store.
  • Reconciles monthly asset register with that of the General Ledger and resolve differences

Process Housing and Mileage charges

  • Vouches the monthly internal billing documents for completeness and accuracy and resolves irregularities with concerned Service Units.
  • Assigns appropriate codes and journalize the transactions.
  • Follow-up the timely receipts of the accounting returns from the Units to ensures that recharges are processed in their respective months

Invoicing and follow-up of collections

  • Upon receipt of official request from Service Units or CCs, prepares invoice for services rendered or reimbursement expenses incurred by ILRI on behalf of other organizations.
  • Monitors collection of the claims and provides concerned CCs with receivables status report for further follow-up.

VAT Refund Claim

  • Analyse the VAT sub-ledger and prepare account schedule.
  • Ensure invoices and cash receipts from vendors are collected on time and makes ready the VAT refund claim files for submission to the Inland Revenue Authority together with the copies of the relevant documents.
  • Submits the claim files to the Inland Revenue Authority and follows up on outstanding issues.
  • Collects the refund from the authority and liaises with the National Bank of Ethiopia for cheque clearance.

Process Cost Allocation and Recharges

  • Vouches the monthly internal billing documents for completeness and accuracy and resolves irregularities with concerned Service Units.
  • Assigns appropriate codes and journalize the transactions
  • Follow-up the timely receipts of the accounting returns from the Units to ensure that recharges are processed in their respective months.
  • Update the space distribution master data based on the information obtained from the engineering and facilities unit.
  • Based on the updated office space list journalize the transactions for posting.

Minimum Requirement:

Education:

  • BA degree in Accounting

Experience:

  • 5 years’ relevant experience working in a finance related environment.
  • Work experience at least in part in an international NGO or an international organization

Skills and Knowledge:

  • Good computer skills.

Duty Station: Addis Ababa, Ethiopia.

Duration of Contract: 6 months. The Consultant is expected to be present during the official working hours of ILRI.

Monthly Base Salary: Birr 20,000.00.

Terms of appointment:  This is a Consultancy position for a period of six months.

Applications:

Applicants should provide a cover letter and curriculum vitae; names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s professional qualifications and work experience to be included in the curriculum vitae.

The position and reference number: REF: A/47/16 should be clearly indicated in the subject line of the cover letter.

All applications to be submitted online on our recruitment portal: http://ilri.simplicant.com on or before 23 December 2016.

To find out more about ILRI visit our website at http://www.ilri.org

To find out more about working at ILRI visit our website at http://www.ilri.org/ilricrowd/

Suitably qualified women are particularly encouraged to apply.

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Updated: December 17, 2016 — 6:12 pm