Crescent Takaful Sacco Society is looking for committed and dynamic individual to take up the following position:
Job Title: Senior Finance, Administration and Operations Officer
Structural Summary: Crescent Takaful Sacco Society Limited (CTS) is the first Shariah-Compliant Sacco in Kenya and the greater East Africa region.
The Sacco aims to enhance financial inclusion and complete the Islamic financial infrastructure in Kenya with an over-arching objective to provide financial services to all Kenyans with a strategic focus on the largely un-banked and under-served communities.
These include rural farmers, pastoralists, and lower-income urban communities irrespective of religion, gender, race or creed.
Mercy Corps has been supporting CTS to establish and expand into Northern Kenya with a view to providing appropriate financial services to vulnerable communities in the region.
To date this support has included financial and technical support that enabled CTS to open a branch in Wajir November 2016.
Mercy Corps will continue to provide technical and capacity building support to CTS including the strengthening of their financial and administrative systems.
General Position Summary: The Senior Finance, Administration & Operations Officer (SFAOO) under the supervision of the CEO is responsible for the everyday finance, administrative and operations management of CTS, which includes accounting and financial reporting, overseeing and providing supervision support to the Finance Officers, developing and monitoring budgets and forecasts, supervising and leading Procurement and Human Resources (HR) functions as well as ensuring adherence to funder and CTS rules and regulations.
Essential Job Functions:
- Timely completion of accounting and financial reporting requirements for submission to the funding agencies and Head office;
- Ensure payments are released within sufficient bank liquidity levels and alert the MFM when levels drop;
- Provide administrative and operational support to the Wajir Branch team;
- Coordinate with staff on travel advances to ensure that travel advances are cleared within the allowable time;
- Review travel claims of CTS staff and consultants for correctness and verifies that claims conform to travel authorizations and regulations regarding routings, per diem, accommodation, and use of proper transportation;
- Manage cash accounts as per Finance Manual guidelines;
- Facilitate external and/or funding agency auditors on their auditing assignments or special assignments;
- Provide leadership and direction in ensuring efficient and effective utilization of administrative office resources and ensures employees work in an environment conducive to their professional satisfaction and development;
- Provide leadership in ensuring the application of procurement procedures and that they are continuously reviewed to ensure efficient and effective support and are compliant with the funder requirements;
- Provide direction, oversight and interpretation of policies and procedures that guide the day-to-day operations for CTS;
- Review and recommends updates to operations policy manuals as required;
- Maintain all office and project financial accounting files. This includes accounts payable, checking accounts, consultant contracts, travel expenses, and all contracts, agreements and amendments;
- Provide technical direction and oversight on compliance issues relating to HR, procurement and administrative procedures;
- Perform any other duties assigned by the supervisor.
Supervisory Responsibility: Finance officers (Wajir and Head office)
Reports Directly To: CTS Chief Executive Officer
Works Directly With: Chairman of the CTS Board, CTS Micro Finance Manage and relevant Mercy Corps team members (with a dotted line reporting)
Knowledge and Experience:
- A university degree in Commerce, Finance, Accounting or a related business field is required and certification CPA, ACCA is an added advantage;
- Minimum 3 years of progressive working experience in Micro-finance environment with adequate exposure to project accounting, financial management, including budgeting, grants and contracts;
1-3 years hands-on working experience with donor-funded programs is preferred;
- Strong analytical skills coupled with a solid understanding of financial and procurement systems;
- Good administrative, operational and analytical skills with a a solid understanding of financial and procurement systems;
- Good knowledge of spoken and written English;
- Good negotiation and interpersonal skills;
- Proficiency in MS-Excel and MS-Office programs;
- Understanding of financial records reconciliation
- Must have demonstrable hands-on experience with an accounting system;
- In-depth knowledge of Wajir town, leadership, local language and culture.
Key Performance Indicators:
- Accurate monthly financial reports prepared and submitted to the funder and Head office by 8th of month following that of reporting;
- Accurate budgets and up to date budget monitoring reflecting burn rates for decision making by the 8h day after the end of the reporting month;
- Timely preparations and facilitation for audits when they fall due;
- Ensure optimal utilization of administrative office resources by availing utilization reports and staying within budget;
- No financial and management control findings including compliance and ensuring that management takes appropriate corrective action when failures are identified within an agreed upon timeframe.