Law Business Secretary Vacancy in Kenya

Our client in the law business (advocates and commissioner of oaths) an equal opportunity employer is filling the position of a Secretary whose details are described below.

Reporting: Partner

Liaison: All Departments

Job Summary: The incumbent of this position shall be in-charge of ushering the visitors and directing the calls to the respective persons.

He/she shall facilitate the typing and printing of documents and all secretarial work.

Principle duties and responsibility

  • Receive visitors to the office and direct them appropriately
  • Handle and answer all enquiries from visitors
  • Receive and dispatch any incoming or outgoing mails/deliveries on behalf of the various departments
  • Field calls from clients with questions or concerns and direct them to appropriate legal staff for advice when needed
  • Organize office affairs, including organizing dates for hearings, & emailing, compiling, copying, sorting,  filing of correspondence into respective files and opening of new files
  • Do all typing work
  • Organizing the partner’s diary, giving reminders, book appointments and take minutes for all client meetings and communications and sending them to the client.
  • Any other duties as may be prescribed from time to time by your supervisor

Requirements & Key Competencies

  • Diploma in Secretarial Studies
  • At least 2 year experience in a law firm
  • Excellent time management skills and ability to multi-task and prioritise work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organisational and planning skills
  • Proficiency in MS Office
  • Teamwork

If you are interested and qualified please send a cover letter and CV to indicating the job position as the subject of the email.

Closing date for application is 23rd February 2017

Only shortlisted candidates will be contacted

Business Administration
Updated: February 18, 2017 — 2:40 am