De La Rue
Job title: Shipping Assistant
Reporting to: Production Planning and Logistic Supervisor
Business unit: Delivery
Department: HSSE
Role status: Fixed Term Contract(1 Year)
Location: Nairobi, Kenya
Duties and Responsibilities
Quality
- Machines / SFD performance
- Assist in performing ship-out arrangements in accordance to the customs regulations.
- To ensure the provision & availability of an updated database.
- Preparation of relevant documents related to Production & Shipping
- Data collection from SP papers
- Attending L2 Security Product meeting every Thursday
- Attending L3 Security meeting every day
Cost
- To Monitor and ensure timely planning, processing and delivery for all despatches for both in bound & out bound couriers
- Provision of an updated database for all shipped/received goods, and ensuring maintenance of high efficiency levels for the same
- Ensuring that the work in progress (WIP) is done on weekly basis
- To ensure that the quotation received from procurement department is verified and signed off by Logistics Supervisor and Security Manager
Delivery
- Daily follow up with clearing & forwarding agents/couriers with relations to all imports and exports
- Taking the liaison role by responding to internal and external requests for information within the stipulated boundaries
- To plan & organize customs verification for all Imports & Exports & physically check all cleared consignments (imports) while ensuring their movement to the end users or storage sites
- Ensuring that the shipping list is done on weekly basis
- Holding meetings with the clearing agents
- Dealing with air imports/export shipments
- To Monitor and ensure timely planning and delivery for all air export shipments apart from charter movements
- To ensure that Customs report is done on monthly basis
- Inter-departmental co-ordination should be maintained to ensure all production & shipping related matters affecting all departments are catered for
- Liaising with Air line, Shipping, Courier agents and relevant in house departments.
- Inputting & distributing production & shipping data.
- To Monitor and ensure timely planning, processing and delivery for all despatches for both in bound & out bound couriers
- Ensuring the availability of required production materials
- To assist in performing ship-out arrangement in accordance to customs regulations
- To co-ordinate with customers, suppliers, clearing & forwarding agents with relations to all imports and exports.
- To be responsible for outgoing courier packages and Direct inbound packages to the respective departments
- To plan & organize customs verification for all Imports & Exports & Physically check all cleared consignments (imports)
- Signing off the shipping invoice for Standard Chartered Bank Uganda
- Signing off hard copy airway bills for Diamond Trust Tanzania , Equity Rwanda, Equity Sudan, I & M Tanzania, I & M Rwanda, Orbit Bank, Kenya Commercial Bank Sudan, Kenya Commercial Bank Rwanda, Barclays Bank Zambia & Stanbic Tanzania Banks
Qualifications and Experience:
- Minimum of 3 Years working experience in a manufacturing environment.
- Logistics Training & Knowledge
- Computer Literacy
Date of posting: 23.03.17
Closing date for applications: 05.04.17
Email address for applications: Submit a CV and covering email or letter to Wycliffe Ontumbi, Recruiter:
Wycliffe.ontumbi@ke.delarue.com
*FULL JOB DESCRIPTION AVAILABLE UPON REQUEST*