De La Rue Shipping Assistant Job in Nairobi, Kenya

De La Rue

Job title: Shipping Assistant

Reporting to: Production Planning and Logistic Supervisor

Business unit: Delivery

Department: HSSE

Role status: Fixed Term Contract(1 Year)

Location: Nairobi, Kenya

Duties and Responsibilities


  • Machines / SFD performance
  • Assist in performing ship-out arrangements in accordance to the customs regulations.
  • To ensure the provision & availability of an updated database.
  • Preparation of relevant documents related to Production & Shipping
  • Data collection from SP papers
  • Attending L2 Security Product meeting every Thursday
  • Attending L3 Security meeting every day


  • To Monitor and ensure timely planning, processing and delivery for all despatches for both in bound & out bound couriers
  • Provision of an updated database for all shipped/received goods, and ensuring maintenance of high efficiency levels for the same
  • Ensuring that the work in progress (WIP) is done on weekly basis
  • To ensure that the quotation received from procurement department is verified and signed off by Logistics Supervisor and Security Manager


  • Daily follow up with clearing & forwarding agents/couriers with relations to all imports and exports
  • Taking the liaison role by responding to internal and external requests for information within the stipulated boundaries
  • To plan & organize customs verification for all Imports & Exports & physically check all cleared consignments (imports) while ensuring their movement to the end users or storage sites
  • Ensuring that the shipping list is done on weekly basis
  • Holding meetings with the clearing agents
  • Dealing with air imports/export shipments
  • To Monitor and ensure timely planning and delivery for all air export shipments apart from charter movements
  • To ensure that Customs report is done on monthly basis
  • Inter-departmental co-ordination should be maintained to ensure all production & shipping related matters affecting all departments are catered for
  • Liaising with Air line, Shipping, Courier agents and relevant in house departments.
  • Inputting & distributing production & shipping data.
  • To Monitor and ensure timely planning, processing and delivery for all despatches for both in bound & out bound couriers
  • Ensuring the availability of required production materials
  • To assist in performing ship-out arrangement in accordance to customs regulations
  • To co-ordinate with customers, suppliers, clearing & forwarding agents with relations to all imports and exports.
  • To be responsible for outgoing courier packages and Direct inbound packages to the respective departments
  • To plan & organize customs verification for all Imports & Exports & Physically check all cleared consignments (imports)
  • Signing off the shipping invoice for Standard Chartered Bank Uganda
  • Signing off hard copy airway bills for Diamond Trust Tanzania , Equity Rwanda, Equity Sudan, I & M Tanzania, I & M Rwanda, Orbit Bank, Kenya Commercial Bank Sudan, Kenya Commercial Bank Rwanda, Barclays Bank Zambia & Stanbic Tanzania Banks

Qualifications and Experience:

  • Minimum of 3 Years working experience in a manufacturing environment.
  • Logistics Training & Knowledge
  • Computer Literacy

Date of posting: 23.03.17

Closing date for applications: 05.04.17

Email address for applications: Submit a CV and covering email or letter to Wycliffe Ontumbi, Recruiter:


Procurement and Logistics
Updated: March 23, 2017 — 10:42 am