International NGO People and Development Senior Administrator Job in Kenya

People and Development Senior Administrator

Location: Nairobi
Industry: Healthcare

Our Client, an international NGO whose core business is reproductive health and family planning to the world’s poorest and vulnerable women is seeking to recruit a People and Development Senior Administrator

Duties and Responsibilities

The equitable and efficient administration of all staffing issues (recruitment, selection, info management, organigrams etc.)

  • Using annual budgeting and work plans, keep a record of planned recruitment activities
  • Use finalized/update JDs to place advertisements and proceed with recruitment. Meet agreed recruitment timelines
  • All documentation on recruitment verified as fair and transparent
  • Liaison with recruitment agencies
  • Ensure all references  and criminal background check are undertaken
  • Process all contracts with all staff, consultants and interns
  • All professional licenses checked and logged
  • Paperwork for offer completed for authorization by Deputy Director People and Development
  • Full and accurate files maintained securely
  • Probation period tracking – maintain a spreadsheet of staff start dates and probation periods, record reminders in outlook calendar and advise line managers accordingly when probation reviews are required.
  • Administration of orientation and induction programmes
  • Storage and communication of all Human Resource as any changes come into place

Timely and accurate administration of all staff benefits

  • Monthly preparation of accurate, confidential and timely payroll
  • Administration of any wage changes
  • Payment of statutory deductions to beat deadline set by the Government of Kenya.
  • Payments to locum staff and consultants prepared and paid on time.
  • Administration of staff pension ensuring all payments are made
  • Processing all insurance cover and claims in relation to staff

Administrative collation of information relating to staff training plans and events

  • Collate training assessments and plans from all CMT to ensure smooth admin support from other Corp Service functions and to keep records of staff and training
  • Provide reports to all line managers on report’s training/development
  • Pull training needs from OGSM  and communicate to CMT through Deputy Director People and Development

Line management of People and Development Officer

  • Guidance management and support of Admin Officer ensuring high performance in regards to Benefits administration and general administration
  • Set objectives along the line of work. For example front office management, travel arrangements etc

Administration of information relating to OGSM

  • Keeping staff informed of regular 1-2-1 requirements and info in relation to OGSM
  • Mid and Annual reminders to all line-managers
  • Collate information received on dashboards and SMT

Monthly communication to all staff on work progress

  • Monthly staff update on key Human Resource Administration issues

Qualifications and Experience

  • Relevant degree or equivalent experience
  • Post graduate training in Human Resource Management will be an added advantage
  • Demonstrated HR administration required, with International Non-Government Organization experience an advantage
  • Member of IHRM

To apply, send your CV and cover letter only to before close of business 15th March, 2017. Clearly indicate the position applied for and salary expectation on the subject line.

NB: Flexi Personnel Ltd does not charge candidates for job placement.

Health and Medical, NGO and UN
Updated: March 4, 2017 — 9:25 am