People & Development Senior Administrator Job in Kenya

People & Development Senior Administrator

Sheer Logic is seeking to engage a dynamic individual for the People & Development Senior Administrator position for our client Marie Stopes Kenya.

Key Result Areas

The equitable and efficient administration of all staffing issues (recruitment, selection, info management, organograms etc)

  • Using annual budgeting and workplans ,  keep a record of planned recruitment activities
  • Use finalised/update JDs to place ads and proceed with recruitment. Meet agreed recruitment timelines
  • All documentation on recruitment verified as fair and transparent
  • Liaison with recruitment agencies
  • Ensure all references  and criminal background check are undertaken
  • Process all contracts with all staff, consultants and interns
  • All professional licences checked and logged
  • Paperwork for offer completed for authorisation by DD P&D
  • Full and accurate files maintained securely
  • Probation period tracking – maintain a spreadsheet of staff start dates and probation periods, record reminders in outlook calendar and advise line managers accordingly when probation reviews are required.
  • Administration of orientation and induction programmes
  • Storage and communication of all HR as any changes come into place

Timely and accurate administration of all staff benefits

  • Monthly preparation of accurate, confidential and timely payroll
  • Administration of any wage changes
  • Payment of statutory deductions to beat deadline set by the Government of Kenya.
  • Payments to locum staff and consultants prepared and paid on time.
  • Administration of staff pension ensuring all payments made
  • Processing all insurance cover and claims in relation to staff

Administrative collation of information relating to staff training plans and events

  • Collate training assessments and plans from all CMT to ensure smooth admin support from other Corp Service functions and to keep records of staff and training
  • Provide reports to all line managers on report’s training/development
  • Pull training needs from OGSM  and communicate to CMT through DD PD

Line management of junior office staff

  • Guidance management and support of Admin Officer ensuring high performance in regards to Benefits administration and general administration
  • Set objectives along the line of work. For example front office management, travel arrangements etc

Administration of information relating to OGSM

  • Keeping staff informed of regular 1-2-1 requirements and info in relation to OGSM
  • Mid and Annual reminders to all line-managers
  • Collate information received on dashboards and SMT

Monthly communication to all staff on work progress

  • Monthly staff update on key HR Admin issues


  • Relevant degree or equivalent experience
  • Post graduate training in Human Resource Management will be an added advantage
  • Member of IHRM

Key Skills

  • Demonstrated HR administration required, with International Non-Government Organization experience an advantage
  • Organisation skills are critical with high word processing and excel proficiency
  • Knowledge of sharepoint and/or strong willingness to adopt new technology critical
  • Excellent communications skills internally and externally
  • Good interpersonal soft skills
  • Confident in providing information as requested and taking initiative as required
  • Proven discretion

How to Apply

Applications quoting the position title with detailed CV, with contact details of 3 referees including their email addresses (1 of which should be your immediate supervisor, 1 former supervisor and 1 any other but not a relative) should be submitted to:  on or before 15th March 2017.

Only shortlisted candidates will be contacted

NB: Please clearly indicate in the subject line as “People & Development Senior Administrator”

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HR and Administration
Updated: March 2, 2017 — 9:50 am