Save the Children
Job Title: Programme Manager – Health & Nutrition
Kenya – Country Office
Team / Programme: Child Survival
Post Type: National
Child Safeguarding: Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people
Role Purpose: To ensure Save the Children’s combined health and nutrition programme in Wajir County is successfully implemented in line with approved donor agreements, budget and Save the Children strategic objectives.
To ensure all nutrition and health programming is of a consistently high quality and appropriate monitoring and evaluation mechanisms are in place to monitor the impact of our work for children.
Scope of Role:
Reports to: Area Programme Manager, with a technical reporting line to the Health Technical Specialist and Nutrition Technical Specialist, based in Nairobi. Liaises with H/N PM – Mandera to ensure smooth delivery of ESHE work in Mandera.
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.
Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH.
In 2012, as part of a global reorganization process, Save the Children combined the programmes of SC UK, SC Canada and SC Finland to create a single operation in Kenya.
In Feb 2014, we completed a second transition, which saw us join forces with the British INGO, Merlin, and merge their health and nutrition programmes with our own.
Save the Children now has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Wajir and Nairobi and we work through partners in many other parts of the country.
We employ nearly 300 staff and will have an operating annual budget in 2015 of approximately US$20-25 million.
Staff directly reporting to this post: Health Coordinators, Seniour Nutrition Coordinator, Child Survival Advocacy and Learning Coordinator, WASH Engineer
Key Areas of Accountability:
Technical Programme Management / Development
- In collaboration with the Area Program Manager, be technically responsible for the implementation and further development of Save the Children-supported health and nutrition programmes in the greater Wajir County
- Develop and regularly update detailed implementation plans, phased budgets, procurement plans, M & E plans, and work plans guiding all health and nutrition programme implementation and ensure this is used by the project teams to monitor project progress towards completion.
- Prepare quality narrative and financial reports for donor(s) and Save the Children as required, ensuring these are of a high quality and submitted to the Health and Nutrition Technical Specialists for review in a timely manner. This will involve compilation of information from a range of project staff and MoH partners.
- As a sub-budget holder for various grants, be fully aware of the grant compliance regulations of the donors relevant to all projects. The post holder will work with the Area Program Manager to review and revise budgets; authorizing and monitoring expenditure in line with the budget and donor guidelines, SCI awards management and financial guidelines.
- Together with the Area Program Manager and Project Leads, responsible for encouraging community participation in health and nutrition activities to ensure the long term ownership and effectiveness of the programme.
- Be the lead in emergency preparedness and response planning including design of mitigation, response and recovery interventions related to Health and Nutrition.
- Assist the Area Program Manager, technical specialists, and country management team in designing new programmes including undertaking assessments, proposal and log-frame writing, and budget preparation.
- Deputise the Area Program Manager and perform any other reasonable duties assigned.
Monitoring, Evaluation, Accountability & Learning
- Work with the Health Technical Specialist and Head of MEAL to establish quality benchmarks and standards for regular monitoring of the programme against its strategic aim, objective and expected output.
- Put systems in place to ensure information required monitoring progress and impact indicators is collected, compiled and analyzed appropriately. Ensure all SC and donor monitoring requirements are complied with.
- Work with MEAL and communications manager in documentation and dissemination of best practices and lessons learnt to support development of Health and nutrition projects.
- Work with the MEAL team to plan and conduct baseline studies, formative assessments, mid-term evaluations, final evaluations and other research studies as part of annual DIPs;
- Follow up with field teams on programme quality improvement action plans. Ensure action points are followed up and relevant measures taken and incorporated into programming;
Staff Management – performance management and capacity building
- To directly line manage the coordinators reporting to him by ensuring that they have clear work plans and objectives and, at a minimum, receive quarterly supervisions, mid-year and annual reviews. Ensure meaningful feedback on their performance is shared regularly.
- To have overall management responsibility for the nutrition and health team. Lead and motivate the team to ensure effective project implementation. At a minimum ensure there are monthly team meetings
- Facilitate team sharing of health and nutrition programmes’ proposals and work plans on quarterly basis and review with health and nutrition team on monthly basis to identify potential areas of linkages between the two programmes.
- Provide support to the senior nutrition coordinator to strengthen representation at the county department of health and other nutrition sensitive line departments and ensure that the nutrition agenda is well represented and articulated to the county platforms
- Create and maintain a cooperative and positive working environment where staff have clear roles and responsibilities, participate in decision making and are supported in progressing towards their objectives.
- Ensure that the health and nutrition programme are fully integrated at planning and implementation level (within Save the Children) and facilitate programme sharing meetings and where possible at the county line ministries.
- To monitor and support all project staff in implementing nutrition and health projects. In particular this includes ensuring their appropriate induction, training and follow-up needs of all project staff are identified and planned for with the Area Programme Manager and Human Resource staff. Key areas to consider include; awards management systems, logistics and security guidelines, programme management, MEAL procedures and guidelines.
- Manage performance of direct reports in the work area through:
- Effective use of the Performance Management System including the establishment of clear, measureable objectives, ongoing feedback, periodic reviews and fair and unbiased evaluations;
- Coaching, mentoring and other developmental opportunities;
- Recognition and rewards for outstanding performance;
- Documentation of performance that is less than satisfactory, with appropriate performance improvements/ work plans.
- Build the capacity of staff to monitor/ manage grants and awards as well as understand and implement compliance requirements from donors, Save the Children and/or the Government of Kenya.
- Maintain clear communication with both the functional (direct) line manager and the technical manager to foster a smooth working relation under existing matrix structure.
Representation and Coordination
- Regularly undertake liaison and advocacy with Government partners and officials in the County on programmes’ activities and related health/nutrition issues. Facilitate visits to field sites for donor representatives and other external visitors as required. Be able to clearly explain programme activities and objectives, related policy issues and the project’s contribution to wider Save the Children goals and objectives.
- In liaison with the Area Program Manager, coordinate and represent Save the Children with county and sub-county health authorities and ensure all project activities are carried out with their approval in line with national strategy and, as far as possible, their participation.
- Actively participate in and make contributions to the county steering group (CSG) meetings to influence decisions made in the CSG and other multi sectoral platforms and ensure that the health and nutrition agenda is well accommodated and articulated including by the NDMA among others.
- Represent and advocate for Save the Children with UN agencies, donors, Wajir county Government, NGOs and others at the highest levels in both verbal and written communications to ensure that Save the Children is seen as one of the leading international agencies in terms of innovation and quality of implementation with a focus on child survival, food security and nutrition resilience in Wajir county.
- Represent Save the Children in meetings with donors in Wajir County and occasionally Nairobi.
- Contribute towards the dissemination of Save the Children health and Nutrition work through publications (general, health sector, academic) in consultation with Area Program Manager and Health/Nutrition and WASH Technical Specialists.
- In consultation and coordination with the APM and relevant Technical Specialists, liaise with various project donors over matters related to specific projects including reports, amendments and extensions, funding for continuation of projects, as well as answering questions raised by donors.
- Ensures that the technical parts of project cooperation agreements and MoUs with authorities, partners and other organizations are updated.
- Ensure good working relationships maintained with the government authorities including the County Health management team and the various SCHMTs and other County Government departments including other departments that are related with the health and nutrition work in Wajir county e.g. Education, Agriculture, Livestock, Gender and Social Services.
- Actively participate in advocacy initiatives and dissemination of action research findings at the County level to influence policy.
- Work with Area Programme Manager and Save the Children Technical Specialists to identify the technical support needs of the project and ensure this support is provided by the Nutrition and Health Technical Specialists and the Head of Child Survival based in Nairobi.
- Provide technical support and mentorship to all project team members and review all work plans for technical soundness.
- At all times, advocate for cohesion of the health and nutrition departments with an aim of consolidating effort towards achieving project goals.
- As a key member of field Senior Management Team, actively participate in monthly Area Management and other team Meetings held in the field office.
- Develop policy briefs and position papers as and when required related to the health and nutrition programme in Wajir county in coordination with key programme staff with technical support from the health and nutrition technical specialists within.
- Delivering Results: Takes personal responsibility and holds others to account to deliver our ambitious goals for children, continually improving own performance or that of the team/organisation.
- Developing Self and Others: Invests time and energy to actively develop self and others to help realise their full potential, and to build the organisation’s capability for the future.
- Leading and Inspiring Others: Demonstrates leadership in all our work, role models our values and articulates a compelling vision to inspire others to achieve goals for our children.
- Problem Solving and Decision Making: Takes effective, considered and timely decisions by gathering and evaluating relevant information from within or outside the organisation and making appropriate judgements.
- Applying Technical Expertise: Applies the required technical and professional expertise to the highest standards, promotes and shares best practices within and outside the organisation.
- Innovating and Adapting: Develops and implements innovative solutions to adapt and succeed in an ever – changing, uncertain work and global environment.
- Working Effectively with others: Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives. Knows when to lead and when to follow and how to ensure effective cross- boundary working.
- Communicating with Impact: Communicates clearly and confidently with others to engage and Influence, Promotes dialogue and ensures timely and appropriate messages, building confidence and trust with others.
- Networking: Builds and uses sustainable relationships and networks to support the work of Save the Children.
Qualifications and Experience
- Degree in Medicine or Nutrition or Public Health. A masters degree in Public Health will be an added advantage
- At least 5 years relevant project management experience in an international NGO or similar organization.
- Several years progressively responsible project and personnel management experience
- Good technical knowledge of policy and practice in the field of health and/or nutrition
- A good understanding of development issues and the policy context in the Pastoral areas and Kenya generally.
- Proven team and personnel management experience
- Proven analytical and strategic planning skills
- Experience of managing projects or programmes
- Experience in monitoring budgets
- Computer literate in word processing and excel packages
- An understanding of child rights and their protection and fulfilment in the development context
- Masters or higher level qualification in relevant technical specialism
- Knowledge of the area and region where the post is located