Secretary / Receptionist Career in Kenya

Secretary / Receptionist

Duties and Responsibilities

  • Receiving and directing all calls to the respective officers
  • Ushering clients and visitors and giving them an outline of the nature of business of the organization
  • Scheduling of meetings and appointments, by informing the respective members and taking confirmations, preparation of memos and agenda & minutes of the meeting.
  • Generating and analyzing quotations, doing of tenders in liason with the director and ensuring its delivery on time.
  • Keeping in touch with clients & key customers, as expected
  • Maintaining a general filing system and documenting all the correspondence
  • Providing secretarial & administrative support and responding on a timely basis to public inquiries
  • Gathering information on the various supplies needed, sorting and categorizing it and delegating the processed information to the appropriate departments in the organization in a timely manner
  • Managing the directors diary
  • Managing stock
  • Ensuring the authenticity of office policies and procedures and supervising support staff
  • Any other duties as may be prescribed from time to time by your supervisor


  • Diploma or Certificate in Secretarial Studies or equivalent
  • Excellent time management skills and ability to multi-task and prioritise work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Proficiency in MS Office especially word & excel
  • Good teamwork
  • Able to handle pressure

How to Apply

If you are interested and qualified please send a cover letter and CV to

Business Administration
Updated: March 29, 2017 — 1:27 am