Institute for Culture and Ecology Request for External Audit Services Bids

Institute for Culture and Ecology

Request for Bids

Provision of external audit services for period 2017 to 2019

Requisition Ref No. FIN/AUDIT/01-2017

A. About the Organization and Consultancy

The Institute for culture and Ecology (ICE) seeks quotation for provision of external audit services from independent qualified auditors for the period 2017 to 2019. The successful firm can serve as ICE’s external Auditor for a maximum two terms of three years each

The Institute for Culture and Ecology (ICE) is a national indigenous non-governmental organisation founded in 2006 and registered under the NGO Coordination Act of 1990.

ICE was founded out of a visible need to promote the inherent and natural role of culture in environmental and resource management in Kenya. ICE works with farmers, community groups and schools in Tharaka Nithi, Machakos, Meru, Murang’a, Embu and Kiambu counties. ICE secretariat is in Thika Town, Kenya.

B. Duties and Responsibilities of the Auditor

i) Express a professional opinion on financial statements of the Institute for culture and Ecology on whether the statements present, in all material aspects, the financial position at the end of each financial year and were prepared in accordance with recognised accounting principles, standards and all relevant laws and regulations.

ii) Confirm that the books of account provide the basis for preparation of the financial statements

iii) Review and give an opinion on the adequacy and effectiveness of the risk management system, internal controls, financial management practises and supporting documents maintained by ICE

iv) Review and give an opinion on adequacy, transparency and fairness of the procurement processes as employed by ICE

v) Review and give an opinion on adherence by ICE to national laws, its own internal controls and funding partner’s agreements

vi) Provide recommendation for improvements on any inadequate process or practise employed by ICE as will be noted during the audit exercise

vii) Provide necessary assurances to ICE’s external parties seeking to authenticate either the process or output of the audit undertaking

C. Qualifications of the Auditor

i) Be registered with the Institute of Certified Public Accountants of Kenya (ICPAK) and its partners must hold current practicing certificates. A Quality Assurance Review by ICPAK is added advantage

ii) The firm should demonstrate that it has the capacity, capability and experience required to undertake the audit within 14-20 days.

iii) The firm must have a physical address and valid business permit.

iv) The firm should hold a valid Tax compliance certificate.

D. Bidding details

Interested entities should submit an expression of interest with the following

1. Confirmation of the Firm’s understanding of the Terms of Reference and its capacity and capability to deliver on the Terms of Reference

2. Organizational profile preferably demonstrating previous experience working with Not-for-Profit donor funded entities

3. Proof of registration with ICPAK and Partners’ Practicing Certificates;

4. Financial proposal detailing proposed fees and/or expenses.

The proposal package should be submitted via email to and cc to by 5.00PM on 26th May 2017.

Bids/Proposal should be addressed to:

The Director,
Institute for Culture and Ecology
P.O Box 6270 – 01000,
Thika, Kenya.

All ENQUIRIES related to this RFB should be channelled to

Accounting and Finance, Tenders and Business Deals
Updated: April 21, 2017 — 4:56 am