Save the Children
Job Vacancy: Emergency Data Management Assistant
Team / Programme: Programmes
Grade / Tittle: 5
Post Type: National
Child Safeguarding: Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people
Role Purpose: In close liaison with the MEAL officer and program coordinators, the Data management Assistant support the collection, processing and verification activity data reports / forms and maintains programme / projects databases by entering new and updated monitoring data and data collection forms.
He/she assists with monitoring and evaluation matters within the projects in order to ensure successful project implementation.
Scope of Role:
Reports to: Emergency Meal Officer
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.
Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH.
In 2012, as part of a global reorganization process, Save the Children combined the programmes of SC UK, SC Canada and SC Finland to create a single operation in Kenya.
In Feb 2014, we completed a second transition, which saw us join forces with the British INGO, Merlin, and merge their health and nutrition programmes with our own.
Save the Children now has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Turkana and Wajir and we work through partners in many other parts of the country.
In 2016, Save the Children established a new project office in Madagascar whose operations are managed by the Kenya CO. In total, we employ around 250 staff in both countries and had an operating annual budget in 2016 of approximately US$17.5million
Staff directly reporting to this post: None
- Delivering Results: Takes personal responsibility and holds others to account to deliver our ambitious goals for children, continually improving own performance or that of the team/organisation.
- Developing Self and Others: Invests time and energy to actively develop self and others to help realise their full potential, and to build the organisation’s capability for the future.
- Leading and Inspiring Others: Demonstrates leadership in all our work, role models our values and articulates a compelling vision to inspire others to achieve goals for our children.
- Problem Solving and Decision Making: Takes effective, considered and timely decisions by gathering and evaluating relevant information from within or outside the organisation and making appropriate judgements.
- Applying Technical Expertise: Applies the required technical and professional expertise to the highest standards, promotes and shares best practices within and outside the organisation.
- Innovating and Adapting: Develops and implements innovative solutions to adapt and succeed in an ever – changing, uncertain work and global environment.
- Working Effectively with others: Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives. Knows when to lead and when to follow and how to ensure effective cross- boundary working.
- Communicating with Impact: Communicates clearly and confidently with others to engage and Influence, Promotes dialogue and ensures timely and appropriate messages, building confidence and trust with others.
- Networking: Builds and uses sustainable relationships and networks to support the work of Save the Children.
Key Areas of Accountability:
- Work with the MEAL officer and program coordinators in all processes of ensuring efficient project data Management including collecting, organizing, and verifying accuracy of data before it is captured into database.
- Perform data entry and provide summaries and regular trend monitoring as requested by program teams.
- Performing data cleaning as required for all the programs running in the field office
- Documentation and management of programs data/information.
- Filing the data collection forms including CHWs reports in an organized manner.
- Maintain and share updated database of all program data on regular basis and help retrieve information to inform project reporting
- Participate in regular monitoring of programme activities in the field including post distribution monitoring, write up reports and provide appropriate feedback to the supervisor and the field staffs accordingly.
- Participate and lead in facilitating Community feedback sessions and beneficiary Focus Group Discussions (FGDs) and semi-structured interviews and follow up on feedback with the relevant departments
- Request for additional information from the field staff when necessary and work with the field staff to ensure efficient data capture protocols.
- Assist in collecting and documenting human interest stories and case studies as benchmarks for best practices for use in periodic newsletters and other internal publications
- Assist in undertaking data quality audit, spot checks and on-job trainings on proper data/information keeping for the various supported health facilities and community units.
- Assist in refining the project monitoring tools
- Assist in developing a system of analysing and managing information on beneficiary lists and training databases.
- Support in planning and organizing for surveys/evaluations and supervising data collection