Action Africa Help (AAH) | Uganda
Job Opening: Finance and Administration Manager, Uganda
Grade: AAHU 3
Department: Finance and Administration
Reports to: Country Director
Staff reporting to this post: Finance Officer, HR & Administration Officer & Procurement Officer
Technical Dotted-Line link to: Finance and Administration Director
Matrix manages: Senior Procurement Officer, Senior Human Resource and Administration Officer, Senior Finance Officer
Liaises with: Area Manager, Project Officers, and Programme Administration and Support Officers
Duty Station: Kampala Country Office
Purpose of the role: To ensure all financial processes are functioning effectively and efficiently, monitor financial results to detect risks and address them.
H/She will plan, execute and evaluate all activities of financial management of AAH-I Uganda Country Programme.
The holder will be responsible for creating, reviewing, updating and enforcing compliance of the Programme’s financial policies and procedures.
Duties & Responsibilities
- Lead in the country budgeting process and provide technical advice to support proposal writing in line with AAH-I Finance and Resource Mobilisation guidelines and procedures.
- Supervise, train and appraise country accounting staff, support and maintain a competent & motivated “finance team” through giving constructive feedback, coaching and mentoring in line with the Human Resources Manual.
- Periodically review and implement financial policies to mitigate any financial risks in line with AAH-I guidelines and donor policies.
- Monitor all functions and programs/projects under charge are performed within budgetary parameters, to include performing costs control activities, monitoring revenues and expenditures and ensuring sound fiscal control in accordance with Generally Accepted Accounting Practices.
- Review and monitor accuracy of work generated in the country accounts office in relation to billing, payroll processing, accounts payable, drafting checks and accounts receivable in accordance with Generally Accepted Accounting Practices.
- Maintain and reconcile bank accounts for all funds from field accounting support personnel.
- Review reconciliations for accounts payable ledgers to ensure that statutory deductions (PAYE, NSSF, Local Service Tax, withholding tax) have been paid and submitted to statutory authorities in line with the financial policies and regulations of AAH International.
- Prepare and review annual, quarterly, monthly and weekly cash flow forecasts, based on cash status and generate weekly cash flow reports in line with AAH-I finance guidelines and procedures.
- Review and monitor the implementation of proper audit trails, verification and reconciliation actions for all processed work to ensure adherence to generally accepted accounting standards and principles, established procedures, departmental guidelines and regulatory requirements.
- Review receipts, expenditure forms, purchase orders, distributions and disbursement orders for the purpose of ensuring compliance with established regulatory standards.
- Prepare periodic accounting reports e.g. weekly, monthly and annual reports, drafting and revising codes and ordinances in line with AAH-I financial guidelines and procedures.
- Plan, manage, coordinate and implement the year end/project end closing processes and procedures for the assigned accounting records, and provide information to auditors in line with the financial policies and regulations of AAH International.
- Provide technical accounting support and interpretation to management through senior management team meetings and to employees in line with the AAH-I financial guidelines and procedures.
- Projects and country programme is well informed and supported on budgeting.
- Financial expenditure is in compliance with Donor contract requirements. A draft annual Country programme budget is prepared 3 months before the year of operation and submitted to HQ.
- Quarterly country programme financial report is delivered to HQ by the 30th of the following month.
- Adequate financial systems and controls are implemented and maintained to ensure Debtors; Creditors and Cash balances are reduced.
- Timely and accurate Donor reports are prepared.
- Timely planning for Donor and institutional audits
- A Bachelor’s (honors) degree in Commerce, Accounting or Finance with
- A Master’s degree in Financial Management, Accounting, Economics or a related field from a recognized institution.
- A professional qualification in Finance or Accounting (Membership of ACCA, CPA)
- Good computer applications knowledge in respect to accounting, budgeting and cash control. As a minimum, this would include an understanding of MS Office and Excel coupled with a strong understanding of Finance and accounting software and knowledge of Pastel, Navision.
Minimum relevant experience required
- A minimum of 5 years’ experience in similar or higher position with at least 3 years in a Non-Government Organisation.
- The candidate must be 30-45 years of age.
Additional Skills & Competences
- A team player with excellent inter-personal and communication skills
- A good command of both written and spoken English
- Patient, understanding and of a pleasant character
- Excellent Management skills
- Able to build and develop capacity of others
- Commitment to the organizational values
Contract Duration: 02 years (Renewable subject to availability of funds and positive appraisal)
How to apply:
Interested persons who meet the above criteria should submit their applications (together with an updated CV) with at least three suitable referees with their email and telephone contacts and address their application, by email only to;
Senior Human Resource & Administration Officer,
Action Africa Help Uganda;
Plot 72 Ntinda Road, P O Box 10501, Kampala, Uganda.
AT : firstname.lastname@example.org
Please indicate the role you are applying for in the subject line of your email.
A detailed Job Description of the role can be viewed at http://www.actionafricahelp.org/opportunities/jobs
Deadline for receiving applications is: 13 October 2017.