SHOFCO Kibera Operations Coordinator

Shining Hope for Communities (SHOFCO)

Job Title: Operations Coordinator

Grade: 2.3

Section: Business Services

Department: Operations and Resources

Location / Work station: Kibera/Mathare/Mukuru/Bangladesh

Working Hours: Monday – Friday | 8.00 AM – 5.00PM

Reporting Relationships

Reports to: Operations Manager

Direct reports: Food &Beverage Coordinator, Driver

Job Purpose: To be responsible in assisting the Operations Manager in the coordinating logistics and day to day operations of the business.

Key Responsibilities and Job Dimensions

Responsibilities

  • Oversee daily operations of the office.
  • Schedule and coordinate vendors.
  • Keep organized ledger of expenses.
  • Remain on budget by always seeking the best prices for supplies and services.
  • Foster good working relationships with vendors and service providers.
  • Ensure all office equipment is functioning properly.
  • Monitor supply stock and place orders as needed.
  • Build and maintain strong customer relationship through regular meetings and communications.
  • Contact maintenance and ensure needed repairs are complete.
  • Keep a master calendar of schedules and vacations.
  • Organize and update files as needed.
  • Answer phones, emails, and conduct basic clerical work.
  • Keep conference rooms clean, neat, and well stocked. Job Competencies (Knowledge, Experience and Attributes / Skills). Academic

Qualifications

  • Degree in Business Management/Supply Chain/Procurement/Inventory Management

Professional Qualifications

  • N/A

Other required qualifications (unique/job specific)

  • At least 4 years’ of experience in operations
  • Experience in the customer service field

Functional Skills:

  • Excellent phone etiquette
  • Solid computer skills, including email and Microsoft Office
  • Basic bookkeeping skills
  • Good typing skills
  • Customer service orientated
  • Excellent phone etiquette

Behavioral Competencies / Attributes:

  • Ability to coordinate multiple schedules
  • Highly organized with an aptitude for problem solving
  • Neat, professional appearance
  • Able to prioritize tasks and work independently
  • Friendly and personable
  • Assertive
  • Honesty and integrity

How to Apply:

Interested applicants should send their applications together with a detailed CV to the HR Manager, jobskibera@shininghopeforcommunities.org quoting their current and expected salaries.

Applications without this information will not be considered.

DO NOT ATTACH TESTIMONIALS at this point.

Shortlisted candidates will be contacted on a rolling basis.

Applications should reach us no later than 11th December 2017.


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Business Administration, NGO and UN, Procurement and Logistics
Updated: December 7, 2017 — 5:49 am