SHOFCO Mathare Pharmacy Stores Assistant

Shining Hope for Communities (SHOFCO)

Job Title: Pharmacy Stores Assistant

Grade: 1.2

Section: Member / Client Services

Department: Health

Location / Work station: Kibera/Mathare/Mukuru/Bangladesh

Working Hours: Monday – Friday | 8.00 AM – 5.00PM

Reporting Relationships

Reports to: Clinic Manager

Direct reports: N/A

Job Purpose: To be responsible for maintaining inventory of all drugs and equipment purchases in the store whilst ensuring best practices and maintaining audit-compliant records.

Key Responsibilities and Job Dimensions


  • Receiving, storing and issuing goods to all drugs while keeping proper records of all transactions.
  • Regularly running items below re-order level report and raising timely purchase requisition orders.
  • Ensure the store is clean and well organized
  • Verify ledgers, invoices, statements and supporting
  • Inspecting and verifying items received from suppliers against purchase order specification and supplier delivery documents.
  • Transferring material commodities to respective storage shelves and departments whilst ensuring proper handling, shelving and coding of materials/items.
  • Maintain the First Expiry First out (FEFO) and First in First Out (FIFO) systems for storage and issuance of items.
  • Assist in drug spot checks in the organization.
  • Participate in carrying out daily, quarterly and random drug stock takes.
  • Ensure that any drug stock variances are thoroughly investigated, documented and resolved in a timely manner.
  • Any other duties or tasked delegated by clinic manager Manager

Job Competencies (Knowledge, Experience and Attributes / Skills)

Academic Qualifications

  • Diploma in Inventory Management
  • Diploma/Certificate in Pharmaceutical will be an added advantage

Professional Qualifications

  • N/A

Other required qualifications (unique/job specific)

  • Knowledge is system Management is a plus

Functional Skills:

  • Interpreting data
  • Meeting timescales
  • Managing tasks
  • Producing output

Behavioral Competencies / Attributes:

  • Following procedures
  • Upholding standards
  • Team working
  • Understanding people

How to Apply:

Interested applicants should send their applications together with a detailed CV to the HR Manager, quoting their current and expected salaries.

Applications without this information will not be considered.


Shortlisted candidates will be contacted on a rolling basis.

Applications should reach us no later than 11th December 2017.


Health and Medical, NGO and UN, Procurement and Logistics
Updated: December 6, 2017 — 9:59 pm