Administrative Assistant (Commercial Plumbing) Job in Westlands, Nairobi

Administrative Assistant [Commercial Plumbing]

Location: Westlands, Nairobi

Our client, a general contractor specializing in plumbing systems, wet utilities and drainage systems, is hiring an Administrative Assistant to join their team

Job Purpose: Ensures the efficient day-to-day operations of the office, and support the work of management and employees

Key Responsibilities

The role holder will perform a wide range of duties including some or all of the following:

Administrative assistant [85%]

  • Manage phone calls and correspondence [email, letters and packages]
  • Develop and utilize a filing and retrieval system so as to provide historical reference
  • Provide support and manage agenda for Management
  • Prepare client quotations and invoices
  • Complete the report sheet for the plumbers
  • Attend networking meetings on behalf of the company
  • Following up on payment
  • Provide customer service [confirm job completion and client expectations]
  • Co-ordinate with technical team on outstanding repairs

Sales [15%]

  • Handle office sales, i.e. make cold calls and attending client appointments

Skills and Requirements:

  • Diploma/Degree
  • More than 4-years experience in an office setting and administrative role
  • Experience in similar industry will be an added advantage
  • Experience with direct upper management support
  • Superior attention to detail, ability to multi-task, and able to change priorities quickly
  • Excellent oral and written communication skills and the ability to clearly articulate information to various audiences
  • Advanced skills with MS Word, Excel, PowerPoint, and Outlook
  • Self-motivated with the ability to work proactively and achieve results without close supervision
  • Must be able to proactively provide updates on the status of tasks and action items
  • A sense of urgency, a strong work ethic, and a positive attitude
  • Commitment to operational excellence

Compensation: Kshs. 30,000

Deadline: Interested parties should send their online applications on or before 31st January 2018

Correspondence: Updated CV to be submitted online at

Applications not meeting minimum requirements will not be considered.

Only shortlisted candidates will be contacted.

Business Administration, Sales and Marketing
Updated: January 26, 2018 — 7:59 pm