Finance and Administration Assistant Job in Kenya

Job Vacancy: Finance and Administration Assistant

Salary: 30k

Duties and Responsibilities

Procurement and Administration

• Manning the front desk and attending to visitors
• Processing purchase requisitions for supplies and ensuring these are processed
• Ordering, receiving and issuing of supplies
• Issuing of outbound cheques to suppliers
• Ensuring routine payments are made such as electricity bills, internet bills, rent bills, contract based payments
• Keeping track of when routine payments are due

Finance and Accounting

• Preparation of Payment Vouchers and Cheque Payments
• Preparation of Petty Cash Vouchers and Petty Cash Payments
• Posting of all transactions into Sage
• Monthly Bank Reconciliations
• Monthly Financial Statements
• Submission of VAT Returns
• Preparation and Submission of EPZ returns
• Preparation of corporation tax returns
• Generation of the certificate of tax compliance
• Annual audit preparation and support
• Preparation of financial projections for financiers and supporting the financing process
• Financial advisory services to management

Human Resource Administration

• Monthly submission of PAYE P10 and PAYE payment
• Issuance of P9A Forms to staff
• HR manual preparation
• Update of HR Manual
• Staff contract preparation
• Staff and Directors Training in HR Management
• Staff absence and leave management
• Monitoring compliance with OSHA and advising management on the requirements of the Act
• HR advisory services to management
• Any other relevant responsibilities as assigned by management

Education and Qualifications

• Minimum B.Com or BA degree in Finance, accounting, management or related field or Certified Public Accountant (K)

Skills and Experience

• Minimum of 2 years relevant working experience working with a Small or Medium Enterprise
• Knowledge and experience with accounting software (Sage, QuickBooks, SUN etc)
• Working knowledge of MS Word and Excel computer programs
• Advance interpersonal communication skills, relationship building and organization skills;
• Able to read and interpret financial information, strong communication skills;
• A person of proven integrity
• Demonstrate the ability to work constructively in a team;
• Ability to negotiate solutions to problems.

Language Skills

• Excellent command of English language including written and spoken English.
• Effective use of written and spoken Kiswahili

If qualified kindly send CV to vacancies@jantakenya.com clearly indicating ‘Finance and Administration ‘ on the subject line by 22nd January 2018.