Job Vacancy: Finance and Administration Assistant
Salary: 30k
Duties and Responsibilities
Procurement and Administration
- Manning the front desk and attending to visitors
- Processing purchase requisitions for supplies and ensuring these are processed
- Ordering, receiving and issuing of supplies
- Issuing of outbound cheques to suppliers
- Ensuring routine payments are made such as electricity bills, internet bills, rent bills, contract based payments
- Keeping track of when routine payments are due
Finance and Accounting
- Preparation of Payment Vouchers and Cheque Payments
- Preparation of Petty Cash Vouchers and Petty Cash Payments
- Posting of all transactions into Sage
- Monthly Bank Reconciliations
- Monthly Financial Statements
- Submission of VAT Returns
- Preparation and Submission of EPZ returns
- Preparation of corporation tax returns
- Generation of the certificate of tax compliance
- Annual audit preparation and support
- Preparation of financial projections for financiers and supporting the financing process
- Financial advisory services to management
Human Resource Administration
- Monthly submission of PAYE P10 and PAYE payment
- Issuance of P9A Forms to staff
- HR manual preparation
- Update of HR Manual
- Staff contract preparation
- Staff and Directors Training in HR Management
- Staff absence and leave management
- Monitoring compliance with OSHA and advising management on the requirements of the Act
- HR advisory services to management
- Any other relevant responsibilities as assigned by management
Education and Qualifications
- Minimum B.Com or BA degree in Finance, accounting, management or related field or Certified Public Accountant (K)
Skills and Experience
- Minimum of 2 years relevant working experience working with a Small or Medium Enterprise
- Knowledge and experience with accounting software (Sage, QuickBooks, SUN etc)
- Working knowledge of MS Word and Excel computer programs
- Advance interpersonal communication skills, relationship building and organization skills;
- Able to read and interpret financial information, strong communication skills;
- A person of proven integrity
- Demonstrate the ability to work constructively in a team;
- Ability to negotiate solutions to problems.
Language Skills
- Excellent command of English language including written and spoken English.
- Effective use of written and spoken Kiswahili
If qualified kindly send CV to vacancies@jantakenya.com clearly indicating ‘Finance and Administration ‘ on the subject line by 22nd January 2018.