Human Resource & Admin Assistant Job in Nairobi

Vacant Position: Human Resource & Admin Assistant

Location: Nairobi

Industry: Energy

Our client, a leading supply chain regulator in energy sector is seeking to recruit a Human Resource & Admin Assistant.

Position Purpose: The primary purpose of the role is to provide timely support all Human Resource and administration requirements including: office management, coordination of team needs in all locations; all accounting duties; petty cash management, procurement of goods and services; coordination of meetings, arranging travel / accommodation; monitoring adherence to organisational policies and supporting performance management processes as well as managing the interface with outsourced service providers.

Duties and Responsibilities

1. Human Resource activities

  • Coordinate all recruitment activities of the Company.
  • Oversee the administration of the benefits for all employees.
  • Ensuring leave records for all the employees are up-to-date, leave applications are processed in time.
  • Employee file management – Ensuring all employee files are complete, well filed and all important documents are available.
  • Handling of all payroll issues in consultation with the outsourcing firm.
  • Performance management – coordinating staff appraisal exercise and ensuring all the reports are received in time and processed.
  • Training & development – Facilitation in terms of provision of logistical support for all the training & development initiatives.

2. Administration & Accounts activities

  • Handling all accounting requirements for the company, as guided by GM
  • Ensure safe custody of Cheque books and company credentials.
  • Acting as the focal point in sorting out IT related matters for staff in liaison with any outsourced IT support.
  • Ensuring periodic office equipment servicing.
  • Receiving and sending company mail and deliveries.
  • Stock takes, re-order supplies and maintenance of company assets
  • Setting up meetings, taking minutes and sharing.
  • Respond to telephone and email queries
  • Ensuring cleanliness in the office and its surroundings

3. Procurement activities

  • Managing procurement processes & ensuring compliance with policy
  • Conducting procurement processes including bid solicitation and review, preparing purchase orders for approval and documentation of goods and services received;
  • Ensuring proper filing of procurement documents
  • Maintaining and updated vendor lists;

4. Any other responsibility assigned by management

Key Competencies

  • Analytical and accounting skills is a requirement
  • Must be adept at problem-solving, including being able to identify issues and resolve them in a timely manner
  • Extremely organised, able to structure work flow in an orderly manner and prioritize tasks based on the urgency deliverables
  • Team player – ability to work well within a team and to develop strong and effective working relationships internally and externally
  • Excellent communication both written and oral – ability to communicate clearly, accurately and sensitively, with an outgoing personality
  • Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback

Job Qualifications and Experience

  • A Bachelor Degree is administration.
  • At least 3 years experience in office administration and various aspects of HR
  • Strong proficiency in Microsoft Office software including Word, Excel, Outlook and PowerPoint as well as Quick Books.
  • Knowledge of petroleum sector an added advantage

To apply, send your CV and cover letter only to by 12th January 2018.

Clearly indicate the position applied for on the subject line and expected remuneration.

NB: Flexi Personnel does not charge candidates for jobs placement.

HR and Administration
Updated: January 10, 2018 — 10:32 am