Employment Opportunity: Logistics Coordinator
International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.
International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide.
Job Purpose summary: The Logistics Coordinator will lead IMC Somalia Logistics and supply chain Department operational support structure, committed to provide reliable and timely program activities support in order to achieve efficient services to our beneficiaries.
The jobholder will
- ensure strategically in steering the Country Logistics and supply chain leadership by ensuring effective logistics and Supply Chain Management standards are practiced,
- Develop & maintain strategic sourcing plans, country supply chain plan and ensure proper planning/coordination is conducted across field teams, ensuring compliance are met according to Donor/IMC procedures for the country mission.
- Provide the technical oversight, input and supervision to coordinate the staff support to, delivery of, and implementation of, all logistics support systems according to IMC Logistics policies and procedures.
- Pro-actively engage in project planning and ensure that proposal documents and on-going projects are fitted with relevant and updated procurement plans. Coordinate development of procurement plans with project managers, select most appropriate/cost-effective procurement location, contractual arrangements and ensure respect of the internal and donor procurement regulations.
- Provide support and advice to those making a procurement request, then process and manage the procurement process (either locally or internationally) in accordance with IMC policies and procedures, in a transparent, accountable, efficient and cost effective manner.
- Ensure that local market surveys are regularly carried out in Somalia, to ensure a full knowledge of the availability and price of local items. Ensure that all procurements are tracked and recorded to identify items that should be part of a pre-approved tender process, and ensure that open and free competition for procurements is adhered too.
- Actively engage with freight forwarding agencies, freight handling/clearance agents, and local Customs, to ensure that cargo is managed at all points of the supply chain, and that all tracking and reporting deadlines are met.
- Proactively coordinate and direct the management and tracking of all medical supplies, equipment, materiel and food in transit, through its receipt, storage, and onward distribution to include the locating and negotiating contracting for storage/warehousing that is secure, well-maintained, and meets health and safe working practice requirements.
- Capture pipeline information, and coordinate the management of the supply chain ensuring that Program staff are well-informed and well-prepared for incoming goods and materiel. Ensure timely reporting on stock status, to help Program staff with planning of stock replenishment and that tracking through to end-user has occurred. And/or advise and support Program staff to verify that distribution has occurred according to the intentions and plans of the donors, IMC, and project partners
- Ensure proper warehousing procedures are followed and practiced according to IMC Policy and procedures.
- Supervise and coordinate all matters logistics relating to transport and fuel management, to ensure that vehicles are insured, asset managed correctly, being driven safely, maintained appropriately, damages are reported, and ensure that vehicles internal equipment (tools, security equipment etc.) are complete and serviceable; and that usage of fuel is correctly supervised, and
logged and recorded. Liaise with security personnel on security-related transport issues, such as booking in/out, sat comms etc.
- Supervise and coordinate all matters logistics regarding satellite communications and security communications to ensure that equipment’s are insured, asset managed diligently, operated in the most cost efficient manner, and maintained appropriately.
- Capture, plan and regularly update preparedness reporting for the logistic systems in place at your mission to include a current Logistic Concept of Operations. Plan to ensure that logistic systems are robust and flexible enough to cope if a crisis occurs by making thorough assessments of airports, transport available, warehousing, access routes, fuel availability, field comms issues, staffing challenges, training required etc. Raising issues though senior management as required.
- Maintain accurate filing systems, with documented and supported records of action for audit purposes, and submit weekly and monthly logistics reports to the in-country management team, and Global logistics pursuant with IMC policies and procedures.
- Be flexible and manage your time accordingly, to be prepared to tackle other tasks commensurate with your role, and level of experience, at short notice.
Skills and Requirements
- Degree in Supply Chain Management or equivalent.
- Evidence of practical experience in logistics management within the field of supply chain management (procurement, tendering, contracting, clearance, transport, warehousing, etc.) fleet management and asset management, distribution support.
- Proven record of experience of the management of logistics at a coordination level. Experience with donor specific procedures.
- It is desirable that experience is supported by academic study, such as completion of the Certification in Humanitarian Logistics.
- Prior experience of logistics software solutions (desired).
- Experience of the management of budgets and the ability to prepare timely, complete and accurate reports.
- Evidence of the ability to plan for, and conduct training in all areas of logistics for national and international staff (suitable to staff knowledge level).
Please note that this is a national position.
How to Apply:
IMC Somalia is inviting qualified candidates who meet the above requirements to send cover letter and CV to the following email address: somaliajobs@InternationalMedicalCorps.org.
Please indicate the job title in the email subject line clearly.
Deadline for applications: 30th January 2018.
Only shortlisted applicants will be contacted for interview.
INTERNATIONAL MEDICAL CORPS is an equal opportunity employer