Front Office Job in Kenya

Front Office Job Vacancy

Duties and Responsibilities

  • Manage Colnet Ltd reception area: Ensure that the reception is spotless, manage the switchboard effectively, respond to general enquiries and attend politely to walk in visitors, receive incoming calls in a polite manner and forward to relevant extensions/take messages for those absent.
  • Receive and respond to all inquiries made at the reception by providing directions, instructions, promotional materials, or other general information or referring such inquiries to the appropriate persons.
  • Handle all incoming and outgoing mail functions; including recording of all incoming mail, preparing outgoing mail , organize courier deliveries and coordinating cheque dispatches.
  • Ensure that the telephones, water and sanitation facilities are well maintained.
  • Develop and implement an effective filing system for administration tasks in the docket. Maintain conference room/boardroom bookings for meetings and ensure meeting requirements are met. Prepare and process payment memos for administration services offered.
  • Ensure that bills, invoices, receipts, statements, delivery notes and other financial requirements are in order.
  • Perform basic bookkeeping, filing, and other clerical duties such as photocopying, drafting correspondence, etc.
  • Contribute to team effort by accomplishing related results as allocated from time to time Maintain office security by following safety procedures.

Required Qualifications, Experience And Competencies

  • Recent Graduate in Front Office/ Customer Service/ Business Administration or related field.
  • Proficiency in Microsoft Office Suite (Word, Access, Excel, PowerPoint, Internet)
  • Strong written and oral communication skills .
  • Demonstrated ability to work independently and as a team Knowledge of basic book keeping, telephone system and office management.
  • High degree of discretion in dealing with confidential information customer service orientation, professional attitude Problem-solving skills Multitasking and time-management skills, with the ability to prioritize tasks Excellent organizational skills and multitasking abilities

How to Apply:

Interested and qualified candidates are requested to submit their CV to hresource@colnet.co,ke


Business Administration
Updated: February 21, 2018 — 3:55 am