Preventing Violent Conflict, Building Safer Lives
Job Title: Grant Manager, South Sudan
Location: Juba, South Sudan, Alternatively the position could be based in Kampala or Nairobi but with significant time spent in South Sudan
Reporting to: South Sudan Country Director
- Area Project Managers
- Monitoring, Evaluation and Learning Adviser
- South Sudan and London Finance units
- Funding unit
- Head & Deputy Head of East Africa (Kampala)
Salary range: A competitive INGO salary dependent on location
Saferworld and South Sudan: Saferworld is an independent non-governmental organisation that works to prevent violent conflict and build safer lives. We work with civil society, governments and international organisations to encourage and support effective policies and practices through advocacy, research and policy development, and through supporting the actions of others.
Saferworld has been working on conflict prevention issues in South Sudan since 2002 and established an office in Juba in 2007. With partners we now work in eight states across South Sudan, where we work with community members, civil society, local authorities and ‘hard to reach’ groups such as women, young people, and non-state security providers.
Together, we identify and address safety and peace-building needs that are specific to the different communities. Our work in South Sudan is currently funded by the Netherlands and UK Governments plus the UN.
Job Purpose: The post-holder will manage the compliance process of Saferworld’s South Sudan grants from respective donors, including ensuring systems, processes and workflows are in place, and delivering high quality and timely reporting.
- Ensure systems, processes and workflows for grant management and compliance are in place –including developing or updating them when required.
- Manage the reporting process on a portfolio of grants relating to the South Sudan programme – including working with the project and finance teams to produce and write timely and accurate narrative and financial reports.
- Manage donor relations in relation to contract compliance, for existing and new grants, including working with the funding team regarding responses on grant contracts and ensuring contractual compliance.
- Work with the funding team to manage the process of the grant set up, working with relevant teams in South Sudan, in the region and in London to ensure staff are aware of their roles and responsibilities in relation to compliance, budgets and deadlines.
- Coordinate monthly grant management meetings with finance and project staff, to ensure that finances are reconciled, the project is on track with contracted obligations, including spend and outcomes, communication around the grant progress is up to date, and follow up actions are recorded and acted upon – including informing relevant staff or the donor about changes.
- Work closely with the Area Project Managers to develop working relationships with project partners, including signed Memorandums of Understanding, adherence to partnership agreements and processes, financial receipts and expenditure reports, developing and managing systems to track partner’s spend against income in relation to the project, contract compliance, and donor financial and narrative reports –including IATI where needed.
- Work closely with the South Sudan MEL Advisor to ensure that information required for reports is shared and information needed is recorded.
- Provide support to Area Project Managers in developing activity and spending plans, with programme team and partners.
- Ensure relevant project documentation is stored and updated systematically in a way that allows access to the most recent information about the grants for all relevant staff.
- Coordinate key performance indicators (KPIs) around grant management and contract compliance in collaboration with the funding team, with a view to supporting long-term donor relations and the organisational commitment to quality assurance.
- Proven experience of project and budget management (e.g. project planning, grant management, compiling and monitoring budgets, monitoring and evaluation, narrative and financial reporting), preferably in an INGO setting.
- Experience in developing and maintaining systematic and transparent records in order to keep track of projects and for accountability and auditing.
- Experience of working in an INGO that has a commitment to partnership or works with partners.
- Experience of donor compliance.
- Financial systems and processes
- Planning systems and processes
- Challenges faced in project implementation in a conflict affected environment
- Fluency in English (written and spoken)
- Excellent writing skills, including report writing
- High level communication skills, including experience of communicating effectively across cultures and with diverse audiences, both verbally and in writing
- Strong interpersonal and people skills
- Strong planning skills
- Ability to work in a non-partisan and neutral manner, particularly in high-stress and highly politicised environments, appreciating gender, cultural and ethnic diversity
- Experience of using SUN systems – for financial management and reporting
- Experience of being involved in auditing process
- Good understanding of South Sudan
- A good understanding of peacebuilding
Terms and Conditions
Salary: A competitive salary dependent on location
Benefits: Medical insurance and pension contribution
Leave: 28 days leave per year in addition to agreed public holidays
Hours: Standard working week is 37.5 hours a week (Monday-Friday)
Probation: There will be a 3 month probation period
To apply, please complete the Saferworld Application Form (a copy of which can be found at www.saferworld.org.uk/jobs/jobs) and send it to: firstname.lastname@example.org (Please use subject heading: Ref: SSGM)
Or hand delivered to our Juba office in Hamza Inn, Juba Town
Deadline for applications: 26th February 2018
We regret that only shortlisted candidates will be contacted
Please note: Do not send your CV as this will not be considered in place of or as well as a completed application form