Executive Secretary Job in Nairobi, Kenya

Job Vacancy: Executive Secretary

Location: Nairobi

Industry: Retail

Duties and Responsibilities

  • Maintain and efficient work diary for the Country Manager and ensure appointments and meetings are well organized and coordinated and timed
  • Manage and organize meetings for Country Manager and Country Management Team, coordinate availability dates
  • Facilitate and take minutes for Country Management Team and other meetings as instructed and distribute any follow up actions
  • Ensure relevant reports, agenda and other information is provided and communicated to various levels of management
  • Facilitate any external events or conferences as requested by the Country Manager
  • Coordinating documentation to Country Manager’s office requiring signature.
  • Maintained/updated the director’s diary and calendar to ensure appointments and meetings were well organized and coordinated
  • Successfully completed critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks which facilitated the Managers ability to effectively lead the company.
  • Maintain files related to the Board and all governance issues in conjunction with Director Corporate Services
  • Support responses in writing to any correspondences relating to policy and sensitive matters
  • Manage all travel arrangements (visa, hotel, flights etc.) and ensure Country Manager is fully informed of those plans
  • First point of contact of Country Manager in her absence, assessing priorities and redirecting mail as necessary
  • Promote cooperate image by professionally representing Country Manager internally and externally and consistently exhibiting the attributes of the organization
  • Develop a data base of key contacts

Qualification and Experience

  • Degree in Business Administration, Social Sciences, Human Resource or any related field
  • At least 3 – 5 years’ experience in a busy organization
  • Excellent interpersonal/communication skills – both oral and written
  • Excellent Analytical and organizational skills
  • Proven ability to interpret verbal, written and numerical data

How to Apply

CLICK HERE to apply online on or before close of business 20th March 2018.

NB: Flexi Personnel does not charge candidates for job placement.


Business Administration, Community Development, HR and Administration
Updated: March 5, 2018 — 8:30 pm