ACDI / VOCA
Vacancy Announcement: Accounting and Finance Director
Based in Nairobi, Kenya
Since 1963 and in 146 countries, ACDI / VOCA has empowered people in developing and transitional nations to succeed in the global economy. Based in Washington, D.C., ACDI / VOCA is a nonprofit
international development organization that delivers technical and management assistance in agribusiness, financial services, enterprise development, community development and food security
in order to promote broad-based economic growth and vibrant civil society.
ACDI / VOCA currently has approximately 49 projects in 30 countries and total revenues of $151 million.
Overview: ACDI/VOCA is currently implementing a $45 million, five-year program entitled “Feed the Future Livestock Market Systems (LMS)” development projects in Northern Kenya funded by the United States Agency for International Development (USAID).
The aim of the USAID Kenya Feed the Future LMS program is to strengthen people’s resilience to shocks and stresses and reduce the prevalence and depth of poverty, household hunger, and chronic undernutrition. The program aims to do so by taking collective action on economic opportunities, and by strengthening institutions, market systems, governance, and human capital.
Pursuant to its mission, ACDI/VOCA is seeking for experienced and talented professional for the Accounting and Finance Director position based in Nairobi, Kenya.
The position responsible for overall accounting and financial management of the project to include:
A) Maintains the office accounting systems and financial records; enforces policies & procedures; maintains internal controls over receipts and disbursements; abides by accounting standards; leads the annual statutory audit.
B) Oversees financial operations for budgets and forecasting, cash management, financial reporting. Directs activities of the local accounting team to ensure that the field office’s financial and administrative matters are executed efficiently. Ensures compliance with local law, with donor regulations, with ACDI/VOCA’s policies.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Provides accounting oversight by directing work performed by the finance team; ensuring that keys accounting functions are completed timely and accurately conforming to established
accounting standards, organization’s policies, and donors’ regulations:
- Ensuring correct and timely payments to vendors, landlords, and service providers.
- Ensuring that expenses posted to the financial system are allowable, allocable and in compliance with USG, local government, donor and ACDI/VOCA regulations.
- Ensuring that documentation meets established standards and that costs reported are in conformity with the terms of the agreements.
- Ensuring that the Senior Accountant/Finance Manager has properly reviewed and approved routine accounting entries.
- Administering the monthly payroll ensuring staff receive salary payments in timely fashion, and that all appropriate deductions are made.
- Ensuring per diem, travel advance and liquidation policies are strictly enforced.
- Ensuring completeness of costs projections data for the monthly cash advance request.
- Following USAID and country VAT reporting and claim guidelines.
- Processing and compilating sub-tenant’s billing documents or invoices.
- Responding to document request for the corporate annual audit at headquarter.
- Ensuring effective filing of accounting documents on SharePoint to facilitate easy access and retrieval.
- Ensuring that all accounting documents such as check booklets, requisition, official receipts, stamps, local purchase order are secure.
2. Perform key accounting and internal control tasks:
- Prepares monthly reconciliations of all bank accounts.
- Reviews and signs off on accounts receivables, accounts payable, accrued expenses, prepaid expenses account reconciliations prepared monthly by the finance staff. Validate ending balances.
- Reviews and signs off on complex or high amount accounting entries (i.e. payroll JV, vehicle costs allocation, high value disbursement journals, etc..).
- Performs monthly analysis to ensure transactions posted to the ledgers were posted to the correct project codes and are compliant with applicable cost principles.
- Performs variances analysis to detect whether recurring costs or accruals have been properly recorded.
- Reviews monthly shared costs allocation workbook provided by headquarters and, once shared costs allocation is posted to QuickBooks, confirms that all pooled work-orders have been properly cleared.
- Prepares statutory payroll tax return reports for local tax authorities.
- Maintains an effective internal control system to ensure prevention and detection of fraud and errors. Periodically evaluates the project’s financial and accounting controls. If the systems are
found to be inadequate, implement changes or make recommendations for change to the COP, Project Manager, and HQ Director of Project Accounting.
- Generates and compiles monthly financial report package to headquarter.
- Ensures HQ disseminated finance and accounting policies and procedures are executed by field finance staff.
- Monitors cash flow.
- Maintains communications with the project’s banking institution to ensure accounts are regularly monitored.
- Oversees annual statutory audits.
- Responds to and implements financial compliance findings, recommendations and observations.
- Creates and maintains an audit ready, well-organized filing system for financial reports and accounting documents.
3. Provides financial management of the project:
- Prepares financial information for the Quarterly and Annual reports as required.
- Assists COP in preparing financial budgets, tracking sheets, summaries and other financial documents.
- Tracks project expenditures against projections.
- Tracks financial and administrative performance of local subcontractors and grantees and maintains a clear documented audit trail.
4. Leads and directs the finance staff.
- Plans, organizes, distributes, and coordinates the flow of work.
- Supervises, trains, guides, and advises staff.
- Makes recommendations concerning employment, performance, and other personnel actions.
5. Recommends, approves, and implements finance and accounting policies, procedures, and schedules within limits of authority.
6. Participates in regular finance staff meetings and other finance conferences, workshops and meetings as assigned.
7. Ensures appropriate use of project assets in a manner consistent with donor regulations and ACDI/VOCA policies and procedures. Ensures that the value of items booked under the inventory accounts matches the total value indicated in the project inventory list.
8. Keeps confidential all financial and sensitive information.
9. Performs other duties and undertakes other projects as may be assigned from time to time.
KNOWLEDGE, SKILLS, AND ABILITIES:
- Advanced knowledge of Kenya’s accounting and taxation laws. Thorough knowledge of donor rules and regulations, and current standards and guidelines.
- Knowledge of either US accounting standards (GAAP), International Accounting Standards (IAS), or International Financial Reporting Standards (IFRS).
- Knowledge of USG regulations (22 CFR part 226; 2 CFR part 200; Sub grant Management).
- Strong analytical skills, including ability to gather and analyze a variety of information pertaining to issues and to develop appropriate recommendations for action. Ability to define problems, collect data establish facts and draw valid conclusions.
- Ability to communicate, negotiate, advise, persuade, or resolve issues that are highly complex and sensitive in nature. Ability to communicate effectively with persons on all levels both inside and outside the company.
- Demonstrated ability to effectively present information and represent information and respond to questions before public groups.
- Strong written communication skills, including demonstrated ability to write required documents in a clear, concise, well-organized manner.
- Proven ability to maintain a high level of confidentiality.
- Excellent interpersonal skills as necessary to work effectively with persons on all levels both inside and outside the agency. Awareness, sensitivity, and understanding of cross-cultural issues particularly in representing a US-based agency. Ability to work in partnership with local communities and NGOs as appropriate.
- Self-motivated and able to follow through to end of assignments while meeting goals and deadlines.
- Ability to work effectively in an atmosphere of multiple projects, shifting priorities, and deadline pressure. Ability to work with minimal guidance and manage priorities and work flow.
- Proven ability to successfully manage a team of diverse individuals. Strong mentoring and teambuilding skills.
- Working knowledge of QuickBooks, Agresso or other accounting software package.
- Advanced working knowledge in Excel (use of pivot table, conditional formatting, macros a plus).
- Fluency in English, written and oral.
- Ability to travel to field offices as required.
- Accuracy, attention to detail.
EDUCATION and/or EXPERIENCE REQUIREMENTS:
- Minimum Bachelor’s degree in Finance or Accounting from an accredited institution. Master degree a plus.
- Professional accreditation such as Chartered Certified Accountant (CCA), Certified International Management Accountant (CIMA), Certified Public Accountant (CPA), Chartered Accountant
(CA), Expert Comptable (EC), or other recognized high level national accounting professional certifications.
- Minimum 15 years of progressive experience in financial and accounting management.
- Experience working in international non-governmental organization (NGO).
- Experience supporting complex programs with multi-sites, partners, and funders a plus.
- Equivalent combination of education and experience.
How to Apply:
Please submit a resume to HRKenya@acdivoca.org no later than March 27, 2017.
In the subject line, please include the position title. Resume and all associated application documents shall be provided as a single attachment in and list long-term employment history and any relevant short-term consulting work.
Due to the high volume of applications we are not able to respond to inquiries via phone.
Only those candidates considered for an interview will be contacted.
ACDI/VOCA is an equal opportunity employer.
Women, minorities and people from diverse groups are encouraged to apply.
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