Personal Assistant Officer Job in Athi River, Kenya

Job Title: Personal Assistant Officer

Industry: FMCG

Location: Athi River, Kenya

Gross Salary: 45k+ Benefits

Our client is a leading manufacturer in the FMCG industry seeking to hire a vibrant young individual to offer administrative support to the General Manager (GM) and the Deputy General Manager (DGM)

Personal Assistant Officer Job Responsibilities:

  • Managing the GM and DGM’s electronic diary while ensuring that all appointments are prioritized and disposed off accordingly
  • Follow up with all Line Managers to ensure that responsibilities apportioned by the GM and DGM on ad-hoc basis are delivered upon
  • Providing full Secretarial services to the GM and DGM
  • Maintain and replenish the hospitality budget of the GM and DGM office and ensure the GM/ DGM and any visitors to the office are well taken care of
  • Supervision of office cleanliness towards improvement of the corporate image
  • Meticulous and judicious documentation and accountability of documentation
  • Time and access management to the office of the GM and DGM
  • Effective communication of information emanating from the GM and DGM office
  • Sanctity and confidentiality of all communication, engagements, documentation, events at the GM/ DGM office
  • Maintenance of a corporate image of the office at all times.
  • Prepare & manage correspondence on behalf of the GM and DGM
  • Booking meetings, organizing travel and preparing complex itineraries
  • Manage the corporate communications portfolio on behalf of the GM and DGM
  • Planning, organizing and managing events
  • Answering calls and responding to queries
  • Managing and reviewing filing and office systems
  • Commissioning work on the GM or DGM behalf
  • Develop budgets, manage petty cash & ensure personal bills are paid in a timely manner
  • Sourcing and ordering stationery and office equipment
  • Management of personnel and resources
  • Oversee the management of all contractual engagements with clients, partners and other stakeholders
  • Act as a liaison between the MD/Director & all line managers on demand
  • Any other duties as advised by the employer

Requirements for the Personal Assistant Officer Job:

  • Diploma in Secretarial Services, Business Management or related
  • Certification and membership in Professional bodies will be an added advantage
  • Over 2 Years Progressive work experience in Secretarial position/Personal Assistant
  • Cross functional experience and knowledge in diverse fields.
  • Self-motivated, assertive and independent worker.
  • Should be an efficient time manager
  • Proficient knowledge of Microsoft applications
  • Good command of English language
  • Excellent organizational and coordination skills
  • Effective communication skills, both written and oral
  • Ability to interact with high level individual personalities
  • Ability to take minutes during meetings
  • Highly confidential
  • Must be well polished & cultured
  • Strong sense of initiative
  • Good problem solving & time management skills
  • Culturally sensitive and ability to adapt easily.

How to Apply:

If you are up to the challenge, possess the necessary qualification and experience, please send your CV only quoting the job title on the email subject (Personal Assistant – FMCG) to on or before Saturday 17th March 2018.

Kindly indicate current/last salary on your CV.

N.B: We do not charge any fee for receiving your CV or for interviewing.

Only applicants meeting the strict criteria outlined above will be contacted as part of the short listing process

Business Administration
Updated: March 14, 2018 — 1:56 pm