Real Estate Executive Assistant to The Chairman Career in Nairobi, Kenya

Our client is in the Real Estate business and seeks to recruit an Executive Assistant to The Chairman

Reports To: Executive Chairman

Function: Executive Assistant

Location: Head Office, Nairobi, Kenya

Position Summary: To provide an efficient and responsive administrative, organizational, and logistical service to the Executive Chairman helping him manage and prioritize his time.

Principal Accountabilities:

  • To provide a comprehensive secretarial and administration service to the Executive Chairman across the range of his work.
  • To develop, maintain and review administration systems to achieve maximum efficiency.
  • To maintain and organise the Executive Chairman’s diary, filing system and all other relevant areas as necessary.
  • To support the Executive Chairman in his projects, proposals, etc. through research, consultation, team-management
  • To draft letters, speeches, articles, briefings, and project proposals as requested by the Executive Chairman.
  • To professionally represent the organisation at sector networking events
  • To facilitate meetings, schedule debriefing meetings so follow up action can be implemented. Also by arranging refreshments, seating and taking minutes if required to do so.
  • To co-ordinate staff/Board and meetings
  • Schedule on behalf of the Executive Chairman, meetings between him and his direct reports and the committees and groups to which the Executive Chairman is a member.
  • To respond to Board members and other stakeholder queries in a timely and professional manner, both orally and in writing.
  • To co-ordinate all senior management and Board member travel arrangements
  • To compile Board papers and ensure they are sent in good time for meetings. To circulate reports, minutes and agendas for Board and Sub-committee meetings. To liaise with the Board Members on various matters as required.
  • To be responsible for receiving enquiries and providing an effective referral service to service users.
  • To maintain the complaints file and ensure all complaints are responded to within target timescales.
  • To maintain and continuously keep up to date all mailing lists for the company and its projects
  • To ensure the effective management and update of all relevant databases.
  • To liaise positively and professionally with colleagues and visitors;
  • Commit to working proactively to support both the team and project output;
  • To be amiable, professional and approachable at all times.
  • Any other duties commensurate with the accountabilities of the post.

If you meet the above requirements and have a passion for Real Estate and a ‘Can Do’ attitude, send your CV in MS Word Format to

Business Administration
Updated: March 10, 2018 — 7:22 am