Real Estate Procurement Manager Career in Nairobi, Kenya

Our client is in the Real Estate business and seeks to recruit a Procurement Manager.

Reports To: General Manager – Operations & Administration

Function: Procurement

Location: Head Office, Nairobi, Kenya

Purpose Statement: Planning, organizing and supervising the comprehensive procurement of the company. Negotiate contracts, purchase required goods, and keep accurate records of transactions, trends, and performance with vendor.

Principal Accountabilities:

  • Administer contracts for vendor performance / compliance within established limited (e.g. prepare specifications, recommend vendors, conducting vendors meetings etc.) for purpose of securing items and/or services within budget and in compliance with regulatory requirements
  • Maintains procurement information, files and records (e.g. Purpose orders, vender files etc.) for purpose of ensuring the availability of documentation and compliance with established policies.
  • Oversees required procurement processes e.g. orders, work orders and requisition for supplies, equipment, supplies equipment and services etc.
  • Procurement related information, (e.g. tabulations, requisitions, product specifications, statements of work, performance terms, contracts etc.) is kept current for the purpose of information an authorizing for action.
  • Obtain competitive quotations for Company requirements and ensure that the best product is sourced and purchased, using suppliers that have competitive pricing, value and quality
  • Manage the database of active local contracts with suppliers
  • Ensure Procurement Manual is current
  • Adhere to quality procedures and standards and oversee purchasing administration such that all Company policies and standards are upheld
  • Work with the Finance Manager to draft the annual budget
  • Maintain a record of commitments for all budgets and ensure that the relevant senior managers are constantly informed of updates
  • Ensure a comprehensive system for allocating and reconciling purchase orders
  • Manage relationships with Company suppliers and report on their performance; building strong working relationships both internally and with key suppliers
  • Manage employee relations, recruiting Team Members as required, and follow the appraisal procedures for Team Members
  • Supervise the operation of the stores and logistics of materials movement; uphold company health and safety, quality assurance and control procedures, make improvements to the level of control, compile accurate stock records, and maintain proper records of requisition and replenishment transactions
  • Monitor all areas of purchasing including contracts, leases and nominations
  • Understanding and keeping up with new trends and regulations in the business
  • Prepare the month end accounts/ reports in an accurate and timely manner
  • Any other duties that may be allocated by management

Additional Information

i. Context / Environment

The job operates in a very competitive real estate market, with the head office in Nairobi and the site construction office in Naivasha.

ii. Knowledge, Skills & Experience

  • A higher Diploma in Construction with at least 5 years related work experience
  • Planning and managing projects
  • Purchasing and financial management
  • Problem solving
  • Communicating with diverse groups
  • Meeting deadlines and schedules
  • Working as part of a team
  • Flexible to changing conditions
  • Working with multiple projects
  • Dealing with frequent interruptions and changing priorities
  • Maintain confidentiality
  • Competent negotiator and influencer
  • Establishes effective relationships with internal and external clients

iii. Key Success Factors

  • Cost control within approved budget
  • Sound business decisions based on the materials and services
  • No downtime experienced on project due to delay in materials
  • Deliver
  • A motivated team

iv. Working Relationships

Internal – Interact and cooperate with all departments. General Manager and MD and Finance & Admn. Manager on decision making

External – All service providers

If you meet the above requirements and have a passion for Real Estate and a ‘Can Do’ attitude, send your CV in MS Word Format to peter@talentsource.co.ke


Procurement and Logistics, Business Administration
Updated: March 10, 2018 — 7:28 am