We are a leading and friendly garage based in industrial area, Nairobi, and we would like to hire a Receptionist / Personal Assistant to the Director.
As a personal assistant (PA) to work closely with senior managerial staff to provide administrative support, usually on a one-to-one basis.
Help the Director to make the best use of His time by dealing with secretarial and administrative tasks
Duties & Responsibilities
- Maintain proper customer care and work ethics while dealing with clients.
- Advise on the best measures to increase company productivity
- Manage Directors diary and organize meetings and appointments.
- Remind the Director of important tasks and deadlines.
- Perform work planning and staff vehicle allocation as directed by the Director.
- Follow up and monitor how well work is being executed.
- Communicate to the staff on the expected work output.
- Prioritize on urgent and important vehicles.
- Co-ordinate schedules, appointments and bookings for MD meetings.
- Assist colleagues whenever necessary.
- Ensure all procedures are effectively and efficiently undertaken by all staff and that all activities are undertaken in line with all relevant statutory regulations.
- Give feedback information to the Director on the vehicles work in progress.
- Diploma in Public Relation, Front Office or any business administration related course
- 2-3 years experience in a similar position
- Previous experience in automotive industry (garage) will be an added advantage.
- Excellent communications skills
- Good phone etiquette and ability to operate the company’s switch board
- Flexible enough and attention to detail
- High integrity and works well in a team environment
How to Apply
Interested candidates are requested to send their CV and a cover letter to email@example.com before close of business on Wednesday, 18th April 2018 indicating their current and expected salary.
Receptionist / Personal Assistant to the Director
Office and Administrative Support
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Unity Auto Garage
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