PA to CCO Job in Kenya

Job Vacancy: PA to CCO 

Job Summary: To provide an efficient and responsive administrative, organizational and logistical service to the CCO and his team and helping CCO to manage and prioritize his time.

Key Responsibilities:

  • Manage and maintain the CCO’s diary.
  • Ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary (as and when required), necessary papers etc and troubleshooting problems.
  • Conduct diary meetings with the CCO to discuss upcoming engagements, invitations and other requests.
  • Handle “often” highly sensitive/confidential matters as required
  • Manage the CCOs emails as and when necessary and ensure timely/prompt response
  • Filter mails, highlight urgent correspondence and print attachments
  • Prepare correspondence on behalf of the CCO including drafting of general replies.
  • Collate and prepare reports and presentations for meetings
  • Carry out background research and present findings to the CCO on various projects
  • Correspond/liaise with Commercial Heads in the various OPCO’S
  • Liaise with Functional Heads to ensure timely production of documents
  • Schedule on behalf of the CCO meetings between him and his direct reports and the groups to which he is a member.
  • Provide administrative support to the Commercial Team
  • Ensure personal utilities i.e. car rental, school fees, rent and house bills are lodged on oracle and paid on time for CCO and team.
  • Ensure there is stationery for the team.
  • Coordinate visa, travel and accommodation requirements in sync with the Opcos and ensure arrangements in place to match the CCO’s requirements.
  • Filter general information, queries, phone calls and invitations to the CCO by redirecting or taking forward such contact as appropriate.
  • Coordinate the recruitment of senior managers within the organization in line with CCO’s diary
  • Keep and maintain an accurate record of papers and electronic correspondence on behalf of the Commercial team and CCO.
  • Ensure guests/partners meeting with the CCO are well taken care of.
  • Coordinate conferences and workshops for the company i.e. ensuring the participants’ visa, travel, accommodation and transport is organized; ensure the venue, writing material and refreshments are provided.
  • Provide a service that is in line with the CCO’s work habits and preferences.


How to Apply


Only shortlisted candidates will be contacted.

Business Administration
Updated: May 28, 2018 — 8:20 pm