Human Resource Controller Job in Kenya

Function / Department: Human Resources

Position Title: Human Resource Controller

Reports To: Human Resource Manager-Supply Chain

Direct Reports / Supervises: H.R Supervisor

Job Purpose: To provide HR support in compliance with the Labour laws to the HR department at KBL site

Working Relationships:

Internal: All staff

External: NITA

Key Responsibilities

  • Conduct Manpower planning to ensure resourcing in good time
  • Raise recruitment requests and ensure timely recruitment and selection for the site
  • Monitor induction of new staff, their probation, confirmation, end of contracts to ensure timely confirmation or extension, issuance of termination notices and contract renewals
  • Perform an induction tour of the premises for new staff
  • Process staff badges for new staff
  • Oversee the management, safety and timely update of staff files and records
  • Manage the disciplinary and grievance handling process within the law
  • Coordinate and support staff appraisals and consolidate appraisal results for submission
  • Manage outsourced service providers and ensure payment documents are raised and approved in time.
  • Produce accurate and timely monthly HR reports as required.
  • Provide basic counseling to staff that have issues/obstacles with escalation where need be
  • Ensure proper housekeeping and smooth provision of staff welfare services e.g tea
  • Prepare JD’s in liaison with the HoD’s and update departmental organograms as the changes occur.
  • Proactively ensure compliance with Labour legislation and legal practice in the site operations
  • Review payroll inputs for the supply chain team and ensure they are submitted to relevant parties within the set timelines.
  • Monitor the annual leave, sick off, maternity and paternity leave to ensure there is proper documentation and supports and reduce liabilities.
  • Maintain staff files and ensure filing of all documents received in real time
  • Prepare NITA training application and re-imbursement forms
  • Prepare training memos and maintain the training attendance list
  • Advise on payroll inputs to payroll monthly
  • Attend site HR meetings and draft minutes
  • Monitor departmental stationery requests

Any other duty that may be assigned to you from time to time by your line manager

Key Skills

  • Good communication
  • Pro-active
  • Administrative
  • Organizational

Experience: 2 years

Personal Attributes

  • Confidentiality
  • Integrity
  • Pro-active
  • Interpersonal relations

Qualifications: Diploma in business administration / HR


HR and Administration
Updated: June 5, 2018 — 7:48 pm