Office Assistant Job in Kenya

Job Title: Office Assistant

Key Responsibilities:

Customer Interaction

  • Manage reception answering customer in a polite and informed way.
  • First point of contact at affiliate for customer queries and/or complaints and sales orders
  • Facilitate new credit applications
  • Coordinate with warehouse & distribution partner to facilitate execution of sales orders
  • Coordinate local driver instruction
  • Post print and distribute ESD Tax invoice to customers

Office Responsibilities

  • Ensure maintenance of office provisions including stationary & consumables.
  • Responsible for Petty Cash for purchase of small office consumables
  • General administrative assistance to the GM
  • Filing leave forms and maintaining office attendance inc sick forms etc.
  • Opening and closing office when necessary
  • Putting together product samples as requested.
  • Pest control & fumigations booking when required for office & labs

Sales Support

  • Scanning and forwarding Invoices and expense to Account on time
  • Run daily and monthly Z-report, consolidate with Navision invoices on a monthly basis and send to accountant.
  • Facilitating the transaction from order to final invoice to customer
  • Primary processers of sales order, purchase orders, inventory adjustments
  • Manage parcels receipt and deliveries to customers, including sample collections.
  • Organise for receipting customer visits at the office.
  • Management of sales order management and tracking of goods with our logistics partners, keeping the business and customers aware of ETA.

Person Profile:

  • Well organised and detail orientated.
  • Action focused
  • Adaptable / Flexible with Autonomy & resilience
  • Strong organizational skills to include
  • Computer literacy mandatory
  • Time keeping – to meet deadlines/timelines
  • Initiative & Dynamism, with Ambition & Enthusiasm
  • Reliable, Honest and ethical
  • Good accurate numerical skills.
  • Fluent in English, competent and articulate communication skills – both verbal and written
  • Proficient and competent application, sensory and lab skills
  • Ability to work in a team environment with great communication
  • Positive attitude and high energy level


  • B Admin/B Com or similar
  • Accounting knowledge would be favourable
  • Min. 3 years Administrative or customer service experience

Interested candidates are invited to strictly email their cover letter and CV, to before end of day 30th June 2018.

Only short listed candidates will be contacted

Job Summary:
Job Title
Job Category
Job Type
Company / Organization
Approx. Salary
Job Opening Date
Job Expiry Date
Job Details
Job Location

Nairobi, Kenya

Nairobi County

Business Administration
Updated: June 13, 2018 — 6:16 am