Corporate Secretarial Services Supervisor Job in Kenya

Our client, a professional services firm in Audit & Assurance, Tax, Advisory and Integrated Client Services seeks to recruit a qualified and experienced Corporate Secretarial Services Supervisor.

Job Purpose: Provide advisory services to clients based on corporate governance principles, enable clients successfully register at the Companies Registry, set up and incorporate business entities and ensure compliance with statutory requirements.

Key Responsibilities

  • Link businesses on eCitizen portal
  • Coordinate and facilitate the incorporation and set up of businesses
  • Advisory and guidance to clients based on corporate governance principles
  • Maintain the company’s statutory registers and books
  • File statutory documents at the Companies Registry and conduct searches
  • File annual returns and any other statutory forms with the Registrar of Companies
  • Update the annual returns diary
  • Liaise with the Filing Clerk to receive regular updates on any pending work at the Companies Registry
  • File and retain client documents in respective files and update them regularly
  • Arrange meetings of the directors and the shareholders i.e. issue of proper notices of meetings, preparation of agenda, circulation of relevant papers and taking and producing minutes to record the business transacted at the meetings and the decisions taken
  • Update the statutory books, notably Register of directors, shareholders, debentures etc.
  • Attend to client requests on a timely basis and escalate any concerns accordingly
  • Inform the Registrar of Companies of any significant changes in the company’s structure or management i.e. appointment or resignation of directors, transfer of shares etc.
  • Establish and maintain the company’s registered office as the address for any formal communications
  • Ensure the security of the company’s legal documents i.e. Certificate of Incorporation and Memorandum and Articles of Association
  • Follow up debtors and make collections
  • Undertake general administration duties as may be required from time to time
  • Supervise the Corporate Secretarial Services team
  • Accomplish assignments to the satisfaction of management and to the firm’s standards
  • Any other cognate duties as may be assigned by the Director and manager of the department and any officer as delegated by the Chief Operating Officer, Managing Partner and/or Chief Executive Officer

Key Qualifications and Experience

  • Bachelor’s Degree in Commerce/ Business, Law, Economics or related commercial field
  • At least Certified Public Secretary (CPS) Section 5. CPS-K will be an added advantage
  • At least 5 years’ cumulative experience in Corporate Secretarial Services

Key Skills and Competencies

  • Sound knowledge of Corporate Governance
  • Good managerial skills
  • Excellent organizational skills
  • Excellent communication and interpersonal skills
  • Good negotiation skills
  • Teamwork
  • Attention to detail
  • Excellent prioritization and time management skills

How to Apply

If you fit the above profile and are interested in this opportunity, please submit your application to with the job title as the subject heading. Your application should consist of a cover letter and detailed curriculum vitae in Word or PDF with three (3) professional referees.

Do not attach copies of certificates/ testimonials. Include your current and expected remuneration package in the cover letter.

The deadline for submission of applications is Friday 13th July 2018.

Only shortlisted candidates will be contacted. Our client is an equal opportunity employer.

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Nairobi, Kenya

Nairobi County


Legal and Corporate Affairs

Updated: July 10, 2018 — 7:14 am
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