Stima Sacco Executive Assistant to the CEO Job in Kenya

Stima Sacco

…..Empowering members for life

Vacancy Advertisement: Executive Assistant to the CEO

Society Vision: To redefine financial wellness

Stima DT Savings and Credit Cooperative Society Limited (Stima Sacco) is a leading countrywide, fast growing and licensed DTS (Deposit Taking Sacco).

In order to achieve the planned growth, the Sacco is looking for qualified and competent persons to fill the following vacancy:

Executive Assistant to the CEO

Job Summary: Reporting to the Chief Executive Officer, the job holder will be responsible for providing comprehensive administrative support to the Chief Executive Officer.

This includes planning and organizing the day to day activities as required of the CEO’s Office.

Key Duties and Responsibilities

1) Ensure communication, planning schedules, appointments, meetings, reports and associated tasks are well organized in the Chief Executive Office.

2) Organize management and Board meetings.

3) Manage the CEO Diary.

4) Manage and prioritize workflows to ensure that meeting reports, minutes, correspondence and matters for the attention of the CEO are dealt with in a professional and timely manner.

5) Handle general administrative support to the Chief Executive Office in the controlling of daily activity, diary schedules and set up meetings as requested

6) Receive guests, customers, members, visitors and all corporate guests for the CEO’s office.

7) Develop and maintain a contact database for clients, vendors, key stakeholders, regulators, etc. and ensure that these are updated on a regular basis.

8) Ensure all documents from Chief Executive Office are professionally styled and presented in accordance with the Sacco corporate standards.

9) Draft routine correspondence on behalf of the Chief Executive Officer.

10) Verify administrative expenses and claims and forward them for requisite action.

11) Take care of parking arrangements and access controls for external visitors.

12) Ensure that all physical and electronic records including company documents are safely kept and a record of the same retained at all times.

13) Arrange for local and international travel logistics for Board and Management members which include visa processing, flight and hotel bookings, scheduling of meetings/visits, coordination with travel agencies.

14) Screen telephone calls, enquiries and requests and delegating where appropriate.

15) Any other duty that may be assigned from time to time.

Key Qualifications and Skills

  • Bachelor’s Degree in Business Administration or related field.
  • Professional qualification in Communication, PR or Company Secretarial duties will be an added advantage.
  • At least five (5) years’ work experience in a reputable financial institution in a similar or equivalent position.
  • Proven track record in successful of working with a CEO/Director level functions in a financial institution, and/or other related fields.
  • Excellent organisational and prioritisation competence, with attention to details.
  • Proactive attitude and ability to take initiative and work independently.
  • Excellent knowledge of computer applications.
  • A good team player/leader.
  • Strong interpersonal skills, outgoing personality, and ability to work independently and effectively under pressure and on strict deadlines and in a multicultural setting.
  • Excellent knowledge of computer applications.
  • Superior oral and written communication skills.

Qualified applicants should send their Application Letter and Detailed CVs to execassistant2018@stima-sacco.com on or before 5pm on 10th August 2008 indicating the position applied for as the subject line.

Only Shortlisted Candidates will be contacted.


Business Administration
Updated: August 2, 2018 — 6:53 am