Stocks and Logistics Assistant Job in Kenya

Role Profile: Stocks and Logistics Assistant

Background: Responsible for handling general services and procurement matters for East Africa Region composed of Kenya, Tanzania, Uganda, Rwanda, Burundi, Ethiopia, Sudan, and South Sudan.


  1. The successful candidate will be involved in stores & inventory management and carry out logistical assignments related to events, conferences and internal meetings ;
  2. The candidate is expected to co – ordinate the follow – up activities needed for our client’s office supplies and stock management;
  3. Receive office supplies, spare parts, etc. ordered by client;
  4. Carry out verification of quantities, references and prices according to the purchase order ;
  5. Verify delivery notes; oversee the quality control of the delivered goods in collaboration with the requisitioning staff to detect discrepancies and nonconformity and share reports;
  6. Prepare and sign the delivery note and transmit items to users or stockrooms;
  7. Assign and allocate article code to each office supply or spare item and record into the stock database according to established procedures;
  8. Manage storage, recording and distribution of office supplies and spare parts and determine whether they to be maintained in stock or disposed off;
  9. Receive requests from the various departments and input data into the database;
  10. Monitor and follow up on all requests as well as acquisitions and distributions, generate and print information on monthly consumption of stock items;
  11. Draft and propose the physical inventory plan, according to the specified procedures;
  12. Estimate the duration and the resources required to conduct the physical inventories;
  13. Conduct physical inventory as specified using the tools provided, and reconcile the results with the electronic stock using a computer system, (if available) determine the causes for variances and propose actions to reduce them, get them approved and amend the records to reflect the variances;
  14. Supervise the movements of consumables office supplies and spare parts from location to location;
  15. Operate and maintain administratively a computer stock management system to track, monitor and report on office supplies or spare parts.
  16. Liaise requests for meeting rooms’ reservation from user departments between the organization and the Service providers.
  17. Coordinate acquisition of hospitality services using existing framework contracts


  1. Have Master’s Degree in any field or first degree in Economics, Finance, Administration, Engineering or Procurement with professional qualifications from a recognised Institution locally or abroad.
  2. Professional qualifications in Stores or Logistics Management.
  3. Have a minimum of five years Stores and Logistics Management practical experience. Or at least seven years if they have a first degree only.
  4. Be knowledgeable on event management.
  5. Have knowledge or Procurement experience (This is an added advantage)
  6. Have worked with international organisation (This is an added advantage)
  7. Language Proficiency: Speaks English fluently with basic knowledge of working in a French speaking environment.
  8. Computers Proficiency – MS Package (Word, Excel, PowerPoint) SAP.

How to Apply

Send your updated CV to by 27th August 2018, clearly indicating the job title.

Strictly observe the deadline.

Procurement and Logistics, Economics and Statistics
Updated: August 25, 2018 — 8:09 am