Administrative Assistant Job in Kenya – University of Washington VIROME STUDY

University of Washington Kenya Adverts

VIROME STUDY

Administrative Assistant

Objective of this Position: To provide administrative support to research activities for an observational cohort study of mothers and infants in Nairobi, Kenya.

Position Details

Work schedule: Full-time (40 hours per week), Monday through Friday.

Location: Position will be based at the study office in Nairobi, Kenya, with visits to the clinic (Mathare North Health Centre) and laboratory as needed.

Contract Duration: One year with opportunity for extension.

Key Responsibilities and Tasks

  • Coordinate submission of materials to the Kenyatta National Hospital Ethics and Research Committee for ethical approval of the study and shipment of samples to international destinations; obtain and distribute approval documents as appropriate.
  • Assist with interview and hiring of research staff.
  • Organize and maintain paper or electronic files related to study activities.
  • Facilitate payment of research staff and sample transport drivers.
  • Print consent forms and other paper study materials as needed; ensure materials are delivered to clinic or home visit staff.
  • Purchase sample collection supplies and coordinate storage of supplies in study office and/or clinic; communicate with clinic and laboratory staff to ensure consistent availability and distribution of supplies.
  • Assist clinic nurse manager with scheduling activities, including but not limited to arranging follow-up with clients and tracing participants who have not returned for scheduled visits.
  • Communicate with both clinical staff and transport drivers to coordinate sample transfer from clinic to laboratory.
  • Ensure the privacy and confidentiality of study participants and their data.
  • Attend meetings with the clinic manager, study coordinator, and/or study leadership team to discuss research activities.
  • Any other duties as assigned by the supervisor.
  • Making the monthly reports of the project expenses and reconciling the receipts of the field advance.
  • Liaising with the contracts and grants office in University of Washington Kenya to facilitate the contracts and the Grant management.
  • Keeping clear records for all the financial transactions.

Desired Qualifications

Education and Experience

  • Bachelors Degree in Business Administration/ Management or Related Field.
  • Computer literate
  • Knowledge in Financial systems (CPA or Related Field).
  • Experience with Project administration and Management.
  • Knowledge in dealing with Budgets and Human Resource.
  • 2 to 3 years work Experience in related field.

Skills

  • Demonstrated ability to plan, coordinate, and accomplish administrative tasks.
  • Strong organizational and verbal communication skills.
  • Ability to work effectively as a member of a collaborative team.
  • Attention to detail and good work ethic.
  • Respectful, punctual, hardworking, and conscientious.
  • Responsive to communication with supervisors and team members.

How to Apply

Candidates who meet the above requirements should send their CV, Academic certificates and a cover letter detailing why they are the best candidates for the positions, expected salary and include daytime telephone contacts and email address to viromeadverts@gmail.com.

Closing date for applications is 15thSeptember 2018.

Only short listed candidates will be contacted.

Business Administration, NGO and UN
Updated: August 29, 2018 — 5:52 am