XtraMed Office Operations Manager Job in Nairobi, Kenya

Job Vacancy: Office Operations Manager

XtraMed Ltd. is a pharmaceutical company in East Africa, with headquarters in Nairobi, Kenya.

The Office Operations Manager is responsible for the day-to-day activities to ensure a smooth-running of the business.

Primary Responsibilities

The job responsibilities include but are not limited to the following:

• Client Management: Ensure that all clients are contacted regularly to check on orders, stock status and any associated complaints
• Stock inventory Management: Forecasting, procurement, rational utility and physical and electronic processing
• Dispatch and delivery of orders to various clients in a timely manner
• Manage petty cash and office expenses
• Ensure that all statutory payments for all employees have and office running expenses e.g. Rent, Internet, Electricity been processed and submitted on time
  on a monthly basis
• Ensure that all the relevant business licenses and permits are up to date, this is done on an annual basis:
• File all documents in a chronological manner physically and electronically
• Place orders with various local suppliers in a timely manner in accordance to the ordering procedure.
• Maintain a clean work environment at all times.

Finance duties include

• Assist finance and marketing teams in revenue generation and collection
• Documenting of transactions

Requirements

• Proven experience as Office or Operations manager
• Previous experience in Warehouse operations (added advantage)
• Previous marketing experience (added advantage)
• Proficiency in English and Swahili
• Experience in Stock and Inventory Management (mandatory)
• Excellent knowledge of MS Office and other IT skills including knowledge of ERP system software (mandatory)
• Fast learner and passionate about sales
• Self-motivated with a results-driven approach
• Aptitude in delivering attractive presentations
• Minimum of Diploma in Business studies or its equivalent; background in procurement and supply chain will be an added advantage.

How to Apply

Interested candidates may apply by sending their C.V. and cover letter (with expected remuneration) to hr@xtramed.co.ke by 17th August 2018 5pm.

Clearly indicate on the email subject line ‘Office Operations Manager”

Only shortlisted candidates shall be contacted.