Job Title: Project Coordinator (PC)
Reports To: Programmes Manager
Staff Reporting to Postholder: Accounts Administrative Assistant (1), Community Development Officers (5)
Location: Kilifi County with extensive travel to Lamu, Kwale Counties
Duration & Hours: Fix term, full-time, renewable based on performance and availability of funds.
Purpose of The Role: The purpose of the role is to manage the implementation, monitoring and reporting of Farm Africa – Kenya’s project titled “Enhancement of livelihoods in the Kenyan Coastal Region by supporting Organic and Fair Trade certification of smallholders”.
The project is based on empowering smallholder farmers to access better market opportunities, by training farmers on good farming practices and achieving Organic and Fair Trade certification in selected value chains (primarily cashew nuts, and secondarily sesame and eventual additional ones to be identified).
This will provide youth, women and men the incentive to commit to agricultural production, and will as a consequence improve their economic stability, and reduce their vulnerability to drought and other natural severities. The project will focus specifically on empowering marginalised groups in the cashew and sesame value chains through further training on livelihood diversification.
This position requires an experienced manager with strong technical skills in implementing complex agricultural projects, with a track record of production, marketing, product logistics and post-harvest handling. Close coordination with an SME implementing partner will be required.
The position will also need a manager with flexibility and skills in building highly effective teams as to effectively implement the project in three counties. Efficiency, decisiveness and strong leadership ability are essential traits. A high level of competence with budgeting, quality reporting and work planning is necessary.
Key Tasks and Responsibilities
Project and Financial Management
- Take overall responsibility for the planning, implementation and management of the project.
- Track project progress on a weekly basis and provide routine updates as agreed with the Programme Manager.
- To prepare monthly project budgets and work plans in line with Farm Africa’s planning process and schedules on timely basis.
- Provide monthly feedback on budget utilisation and variation against approved budgets using standard formats.
- To manage the project in accordance with project documents, work plans and budgets and ensure that work is consistent with Farm Africa’s strategies and the conditions of donor contracts.
- To prepare and submit quarterly narrative and financial reports in the standard format to the line manager with both internal and donor requirements
- To ensure that financial management in the field office is in compliance with the basic standards contained in the Farm Africa finance procedures manual and donor requirements
Delivering Technical Excellence
- The PC will be responsible for ensuring the technical excellence of all activities delivered within the project with a specific focus Agribusiness capacity building and smallholder
access to finance.
- Work with the Programme Manager to identify areas of technical development within the project and team and mobilise resources to support this.
- Ensure follow up of technical trainings to analyse effectiveness and uptake of trainings.
- Delivery of training to Ten Senses extension officers on use of E-Soko (K Plus app) farmer training tool.
- In liaison with the programmes manager, participate in the recruitment of new staff/talent to the project team, including proper induction processes
- To provide leadership to all project staff and develop effective team work and individual staff skills relevant to the project and the Farm Africa business plan.
- To carry out quarterly and end of project appraisals with all line-managed staff in line with Farm Africa staff appraisal system.
- Line management of the project staff and provide technical and operational backstopping while, on day to day basis, be directly engaged in practical elements of project
- To work efficiently together with Ten Senses Africa Limited and other program implementing partners while maintaining Farm Africa’s values and achievement of objectives.
- To manage and nurture mutually beneficial partnerships with other stakeholders, including various service providers, Government departments, Local NGO’s and private sector companies.
- To keep abreast of relevant changes in government policy that could affect the project and advise senior management accordingly
Monitoring Evaluation and Learning
- Adopt Farm Africa’s Monitoring, Evaluation and Learning (MEL) practices and frameworks and ensure project team actively collect, analyse and manage data to feed into project delivery.
- Ensure systematic and timely collection of agreed project data and its accurate analysis to inform project decision making.
- In collaboration with the M&E team, develop and implement a project monitoring and evaluation process, capturing project outcomes/impact and lessons learned.
Visibility, Communication and Networking
- Build and strengthen relationship with donors, implementing partners, other INGOs, relevant government institutions and other stakeholders.
- Oversee the development and implementation of the project’s visibility strategy in line with donor guidelines
- Ensure regular and effective communication communications are maintained within the project, Kenya Country Office and implementing partners
- To play an active role as a member of the Farm Africa Kenya team.
- Identify and explore opportunities to grow and expand the country project pipeline, both in relation to the current project or related to new project opportunities for Farm Africa Kenya.
- In consultation with the PM, to act as an ambassador, promoting the project and the work of Farm Africa, including hosting visitors, speaking at workshops, conferences and meeting donors and other officials as and when required
- To ensure that the project contributes to, responds to and complies with all relevant agriculture sector policy developments.
- To contribute to the development of Farm Africa policies and strategies related to smallholder climate smart agriculture
- To undertake any other duty as may be directed by the line manager or CD from time to time.
Education, Qualifications & Other Knowledge
- Bachelor degree in Agriculture, Economics / Commerce, Agribusiness or other related field.
- Knowledge of the development and policy environment in Kenya
- Good understanding of the role of the private sector in value chains
- Good understanding of how small scale producers can be linked to the private sector or markets for their produce
- A Masters degree in a relevant field is an added advantage.
- Knowledge & practical experience of farmer participatory research & the farmer field school approach
- Previous private sector agriculture value chains and rural development experience
- At least 5 years management experience with a private sector Agricultural actor and a strong value chains and market engagement focus
- Field based experience implementing private sector and small holder projects in agriculture
Skills & Abilities
- Project management
- Team building
- Financial management
- Agricultural value chains development
- Participatory planning, monitoring & evaluation
- Effective communication (both verbal & written)
- Proposal & report writing
- Strong, decisive and results oriented leader
- Kenyan driving licence
- Negotiating & managing partner relationships
- Field level training
- Policy influencing
- Capacity building of organisations & individuals
- Familiarity with smartphone mobile training tools
Investing in smallholder farming is the number one way to combat poverty in rural Africa.
Farm Africa is a leading NGO specialising in growing agriculture, protecting the environment and developing businesses in rural Africa.
- Expert. Deep expertise and insightful evidence-based solutions are at the heart of everything Farm Africa does.
- Grounded. Positive change starts with Africa’s people, so our experts work closely with local communities, engaging them in every level of decision-making.
- Impactful. We take a long-term view so we can deliver lasting changes for farmers and their families.
- Bold. We model innovative new approaches and are not afraid to challenge strategies that are failing.
How to Apply:
If you feel you meet the above requirements for this position, send your cover letter indicating the title of the position and the expected salary along with an updated CV with email and telephone contacts of three professional referees to:
The Corporate Services Manager,
before or by 5.00pm on 12th September 2018.
Only short listed candidates will be contacted.
Farm Africa is an equal opportunity employer and promotes gender equity.
Canvassing will lead to automatic disqualification.
Farm Africa does not charge a fee at any stage of the recruitment process. (E.g. Application, interview, meeting, processing, training etc).