NGO Finance and Administration Manager Job in Kenya

Vacant Position: Finance and Administration Manager

Our client is a local National Non-Governmental Organization that works towards the empowerment of children living and working on the streets, vulnerable youths and poor marginalized rural and urban communities.

Finance and Administration Manager will be a strategic thought-partner, and report to the Executive Director (ED).

The successful candidate will be a hands-on and participative manager and will lead and develop an internal team to support the following areas:

  • Finance
  • Programme Planning and Budgeting
  • Human Resources
  • Administration
  • Information Technology (IT)
  • Legal and Regulatory Compliance

The Finance and Administration Manager will play a critical role in partnering with the senior leadership team in strategic decision making and operations at the organization, as it continues to enhance its quality programming and build capacity.

This is a tremendous opportunity for a finance and operations leader to maximize and strengthen the internal capacity of a well-respected, high-impact organization. The right candidate will display a firm but tactful personality with a keen eye on cost control, systems development, strict ethical compliance and attention to detail.


1. Financial Management

  • Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; oversee and collate financial reporting materials for all donor segments, and oversee all financial, project/program and grants accounting.
  • Coordinate and lead the annual audit process, liaise with external auditors and the finance committee of the board of directors; assess any changes necessary.
  • Oversee and lead annual budgeting and planning process in conjunction with the Executive Director; administer and review all financial plans and budgets; monitor progress and changes and keep senior leadership team abreast of the organization’s financial status.
  • Manage organizational cash flow and forecasting.
  • Implement a robust procurement management process and financial management/reporting system; ensure that the implementation business advances and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.
  • Update and implement all necessary financial policies and accounting practices; improve the finance department’s overall policy and procedure manual.
  • Effectively communicate and present the critical financial matters to the board of directors.

2. Human Resources, Technology and Administration

  • Further develop the human resources and administration processes, enhancing professional development, compensation and benefits, performance evaluation, training and recruiting.
  • Ensure that recruiting processes are consistent and streamlined.
  • Establish and manage a comprehensive training program to educate employees regarding the NGOs operational tools, policies and procedures.
  • Work closely and transparently with all external partners including third-party stakeholders and consultants.
  • Oversee administrative and logistical functions as well as management of facilities to ensure efficient and consistent operations as the organization scales up.

3. Statutory Compliance

  • Develop and keep a statutory and regulatory compliance register to ensure absolute, strict and timely compliance.
  • The Finance & Administrative Manager has a duty to keep abreast of the changing circumstances in the legal and regulatory environment at all times.


  • Minimum of a CPA with a relevant 1st degree, ideally with an MBA Degree.
  • At least 7-10 years of overall professional experience; ideally 6+ years of broad financial and operations management experience.
  • The ideal candidate will have experience of final responsibility for the quality and content of all financial data, reporting and audit coordination, and has preferably overseen a human resources function previously.
  • Ability to translate financial concepts to user friendly financial statements and to effectively collaborate with programme leadership in providing programmatic and fundraising colleagues who do not necessarily have finance backgrounds.
  • A track record in grants management.
  • Technology savvy with experience in selecting and overseeing software installations; managing relationships with software vendors; knowledge of accounting and reporting in ERP environment especially in electronic workflow systems.
  • Commitment to training programs that maximize individual and organization goals across the organization including best practices in human resources activities.
  • A successful track record in setting priorities; keen analytic, organization and problem-solving skills which support and enable sound decision making.
  • Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders.
  • A multi-tasker with the ability to wear many hats in a fast-paced environment.
  • Personal qualities of integrity, credibility, and dedication to the mission of the organization.

How to Apply:

Interested and qualified applicants should submit a cover letter (quoting current and expected salary) by COB Tuesday, 23rd October 2018.

Cover Letter & CV in MS Word Format only to, PDF will not be considered;


Job Summary:
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Company / Organization
Approx. Salary
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Job Location

Nairobi, Kenya

Nairobi County

Accounting and Finance, NGO and UN
Updated: October 19, 2018 — 5:18 pm