KCA University Facilities, Planning & Operations Manager Job in Kenya

KCA University (KCAU) is ranked the fourth (4th) best private university in Kenya, and is the ninth (9th) best university countrywide by Webometrics World Ranking of Universities.

We are a chartered business and technology university committed to quality service and ethical practices. We are shaping higher education in Kenya, and have
embarked on a number of strategic changes, including alliances with renowned universities, development agencies and investors.

KCA University seeks to recruit a highly motivated and innovative candidate to fill the following position;

Facilities, Planning & Operations Manager

Objective: Oversee the development, maintenance of the physical university facilities and grounds in a condition of operating excellence, cleanliness, and safety, so that full educational and operational use is ensured.

Position Summary: Facilities, Planning & Operations Manager is responsible for daily operations and planning for Facilities Management; coordinating, directing, supervising and evaluating university-wide buildings and grounds maintenance program and related activities.

Duties and Responsibilities:

  • Develop and administer department budget (e.g. plans, controls, monitors, etc.) for the purpose of meeting department objectives in compliance regulator guidelines.
  • Prepare written materials specifications and schedules (e.g. work schedules, work orders, solicitations, supporting materials, etc.) for the purpose of documenting and communicating activities as required.
  • Work independently to complete tasks with minimal direction from the Supervisor and exercise discretion appropriately for the best interests of the University.
  • Manage maintenance services at the various sites: Structural, Architectural, Mechanical and Electrical services (Consultants, Contractors and/or Sub-contractors) including overseeing of support services e.g. messengerial services, front office services and general cleanliness of the facilities.
  • Assess the current condition of electrical, air conditioning, plumbing and other essential facilities and equipment and create a schedule of regular evaluation of the facilities
  • Provide direction to grounds, custodial, and maintenance supervisors, ensuring delivery of a full range of building and grounds maintenance and repair, and supportive work functions; monitor the department activities in compliance with distinct objectives and quality control standards and work practices.
  • Maintain accurate records of the condition of equipment and other systems in the buildings
  • Participate in the development of policies and procedures that affect the use of supplies and facilities.
  • Ensure the safety of the building or establishment from fire, flood and other hazards through initiating an active campaign on safety measures in the building.
  • Prepare & maintain pertinent asset records and reports for the university.
  • Participate in preparing annual budget so that the facilities maintenance gets adequate funds for its operation.
  • Educate the workers of the establishment on the proper use and care of its equipment and other facilities.
  • Develop a comprehensive Facilities Master Plan in line with the Maintenance Policy.
  • Develop effective space management strategies to deal with the requirements of the academic program.
  • Establish a service recognition program for Facilities Management and Planning employees.
  • Establish a design guideline and review process to support the renovation and construction process.
  • Ensure compliance with local authority and statutory regulations for all projects.
  • In charge of the management of university projects for Facilities, Planning and Operations.

Qualifications and Experience

  • Master’s Degree in Project Planning and Management or relevant field from a recognized institution of Higher learning.
  • Bachelor’s Degree in architecture, engineering, land/building economics, facility/estates management or related field from a recognized institution of Higher learning.
  • Minimum 5 years relevant working experience in a (medium to large) recognized institution.

Other Skills and Competences

  • Technically competent, excellent problem solving, analytical, IT and Managerial skills.
  • Excellent interpersonal and communication skills.
  • Ability to manage complex assignments.
  • Good leadership skills.
  • Knowledge of relevant legislation that guides the practice facility management and construction.
  • Registration with and in good standing with professional organizations.

How to Apply

Interested candidates who meet the above requirements should submit an application letter indicating current and desired salary, a detailed CV and three references via email to hr@kca.ac.ke so as to be received not later than 6th December, 2018.

Only shortlisted candidates will be acknowledged (those who had applied earlier need not apply).

The Director Human Resources,
KCA University,
P.O Box 56808-00200,

KCA University is an equal opportunity employer

Engineering and Technical, Project Management
Updated: November 29, 2018 — 2:36 am