Forum Syd Archiving Officer Job in Nairobi, Kenya

Forum Syd is now looking for an Archiving Officer – Hub ESA!

General Information

Duty Station: Hub Eastern and Southern Africa – Nairobi

Duration of Assignment: 4 months Fixed Term

Application Deadline: 28th December 2018

Are you organised and like keeping things in order?

Are you service-minded and attentive to details?

Then our Hub Eastern and Southern Africa office in Nairobi needs your skills.

Hub Eastern and Southern Africa office in Nairobi is responsible for managing programmes in Eastern and Southern Africa. Among other tasks, it sub-grants funding to Swedish organisations for their international development cooperation projects. Hub ESA is now looking for someone who can help archive different sets of documents in the organization.

About Forum Syd

Forum Syd is a Swedish democracy and rights organization with about 140 Swedish member organizations with diverse partner organizations and networks worldwide.

Founded in 1995, Forum Syd’s vision is “A just and sustainable world where all people have the power to effect change” while its mission is “to advocate for changes that contribute to a just and sustainable world; and to strengthen marginalized communities who organize to claim their rights.”

We work with advocacy and capacity building of partner organizations around the world, on issues relating to democracy and human rights.

We mediate grants from Sida to Swedish organizations cooperating with local partners in 70 countries. We have offices in Sweden, Vilnius, Cambodia, Colombia, Kenya, Somalia and Liberia. Forum Syd was founded in 1995 and is the largest civil society platform in Sweden with about 140 member organizations.

Forum Syd Hub Eastern & Southern Africa interventions are mainly centred around civil society strengthening, social accountability and community empowerment interventions with the overarching objective of improving the democratic space the region through the fulfilment of rights, equal gender participation and sustainable use of natural resources.

To effectively achieve this, Hub ESA works with a broad range of partners and stakeholders both local and international within the different spheres of its work.

Areas of responsibility

  • Ensure that all sets of documents are complete and, if not, contact the relevant officers to add documents.
  • Ensure that all sets of documents have only the necessary documents, and remove those that are not required for filing.
  • Ensure that all original agreements are registered and, if they are not, register those.
  • Archive all documents in their proper place and manner, as per Forum Syd guidelines.
  • Support the Archiving Consultant in his/her review and revision of the Forum Syd archiving systems.

Qualifications required

  • Bachelors ‘ degree/diploma in Library Science
  • Some experience of administrative and document archiving

Personal qualities

  • Well-organized, with attention to detail
  • Self-directed/motivated
  • Service-minded and with good judgment
  • Quick learner

This position is a temporary position, starting as soon as possible.

The position is located at Hub Eastern and Southern Africa’s office in Nairobi.

Application information

Forum Syd supports equal opportunities for all. We encourage qualified applicants regardless of gender, age, sexual orientation, functional ability or ethnic and religious affiliation to apply for the position.

Interested candidates should submit a CV and cover letter in English via email to with the subject heading “Archiving Officer” no later than 28 December 2018.

We select candidates and conduct interviews regularly during the recruitment process. Do not wait to submit your application because the recruitment process may end as soon as we find the right person. We look forward to receiving your application!

ICT and Technology, NGO and UN
Updated: December 17, 2018 — 6:37 am