World Neighbors Baseline Survey for Bunyala Program in Busia County, Kenya

World Neighbors (WN)

Terms of Reference

Baseline Survey for Bunyala Program in Bunyala South Ward, Bunyala sub-County, Busia County, Kenya

1.0 Background

1.1 World Neighbors

World Neighbors (WN) is an international non-governmental organization incorporated in 1952 in the US. WN works in Asia, Africa and Latin America & the Caribbean, and its mission is to inspire people and strengthen communities to find lasting solutions to hunger, poverty and disease and to promote a healthy environment.

The essence of WN work is to foster the emergence and strengthen the capacity of local organizations to engage in wider collective action for sustainable positive social change. WN supports local partner organizations and communities to analyze their own situations, strengthen their capacities to undertake a range of complementary and overlapping activities, and effectively utilize their assets to drive their own development agenda.

WN employs a participatory, people-centered and holistic approach to development. Its programs are founded on the understanding that local people are principally responsible for their own development and that participatory approaches are the most effective tools in broad-based and lasting development practices.

WN development approach is based on an appreciation of community assets, a commitment to local ownership and sustainability and promotion of action and inter-institutional learning for increased program impact.

Based on its experience, WN employs a distinct five-stage development model aimed at enabling communities to fully assume responsibility for their own development. The aim is to support program communities to take ownership of initiated interventions and drive them further without continued external financial support. This results in the emergence of strong, community-based structures to continue and expand development initiatives long after WN has transitioned out of an area.

1.2 WN Bunyala Program

WN has been working in Matayos sub-County of Busia County since 2006 implementing Muyafwa/Mundalira Development Program (MUDEP) in partnership with Rural Integrated Poverty Alleviation Program (RIPPA).

The main objective of the program was to develop self-reliance strategies that will support sustenance of activities and to consolidate the gains in food security, income generation and natural resource management. Prior to this, between 1989 and 2003 WN worked in Teso north and south within Busia County implementing various rural development initiatives that led to the formation of Akukuranut Development Trust (ADT).

WN phased out of MUDEP program in June 2018. Between 2016 and 2018, WN conducted a program exploration exercise within Bundalagi sub-County to initiate a new program. Through this exploration process Bunyala South Ward was identified as an area that provides both the need and opportunity for WN to work in and effectively work with communities and support rural development. Currently, WN is in the process of undertaking various program preparatory activities, one of which is a baseline survey.

2.0 Purpose and Scope

WN is seeking to hire a consultant to carry out a baseline survey in Bunyala south, Budalangi sub-County where the program is to be implemented. The objective is to gather relevant baseline information for key program indicators based on WN’s five-stage development model (see attached outline).

Data will need to be gathered on the program’s long-term goals based on WN’s thematic areas of Sustainable Agriculture and Rural Livelihoods (SARL); Community and Reproductive Health (CRH); Community-based Natural Resources Management (CBNRM); and incorporating the transversal themes of gender equity, HIV/AIDS and climate change adaptation and mitigation.

This data will provide benchmarks for measuring the program’s progress over time and impact at the end. Hence, the baseline information collected at the outset will support monitoring and assessing the progress and impact of the program over its life-span.

The components of the baseline study are outlined below.

1. The physical characteristics of the area and the natural resource base

  • Physical features
  • Soils
  • Vegetation
  • Water resources
  • Other natural resources

2. The demographic and socio-economic characteristics of the community

  • Household structure
  • Demographics
  • Income and expenditure patterns (i.e. local economic analysis)
  • Educational enrolment
  • Literacy rates
  • Social capital (i.e. organizations and groupings)
  • Gender issues
  • Land tenure

3. The area and community’s economic base

  • Crop production
  • Livestock production
  • Fisheries
  • Food security
  • Value addition and marketing
  • Other livelihood sources

4. Health issues

Community health

  • Prevalent diseases
  • HIV prevalence
  • Morbidity and mortality rates
  • Water, sanitation and hygiene (WASH)

Reproductive health

  • Situational analysis
  • Maternal and infant mortality
  • Fertility rates, child spacing, etc.
  • Pre-natal and post-natal scenarios
  • Vaccination and immunization coverage


  • Nutrition security
  • Malnutrition rates among children
  • Stunting and under-weight rates among children under 5 years

5. Capacity of community organisations

  • Number and types of community organisations
  • Organizational structures and decision making
  • Governance structures and systems: constitution, bylaws, etc.
  • Program management: planning, budgeting, financial management, reporting, documentation
  • Capacities of the groups (skills and knowledge)
  • Networking, collaboration, participation in various forums, etc.

6. Stakeholder mapping

  • Government departments and development programs
  • Non-governmental organizations
  • Private enterprises, including microfinance institutions
  • Existing forums, networks and platforms

The specific objectives of the baseline survey are to establish and assess the:

  1. Current capacity (organisational and technical) of community-based groups
  2. Key socio-economic and demographic characteristics of the community
  3. Main aspects of community empowerment, especially of women, youth and vulnerable groups
  4. Natural resource base: its utilization and management
  5. Current agricultural practices and output (crops, livestock, and fisheries)
  6. Health status of the community, including the healthcare services and systems
  7. Gender issues and their implications for inclusive program implementation and success
  8. Livelihood options and sources of income
  9. Existing stakeholders in the program area (ward, sub-county and county levels) in respect of the potential for partnerships and synergies with a view to avoiding duplication and conflicts in development interventions

3.0 Methodology

The consultant will be expected to clearly articulate the methodology to be used in conducting the baseline study. The study design and methodology will be discussed and agreed upon before the start of the consultancy.

4.0 Tasks and Outputs

4.1 Tasks

1. Review program documents and understand WN development approach
2. Develop the baseline survey framework (including tools for data collection, processing and analysis, the proposed budget, and the timeline for the activity)
3. Field test the baseline survey tools and adjust where necessary
4. Undertake field data collection
5. Analyze the data
6. Organize and facilitate a workshop to disseminate the preliminary findings
7. Produce the final baseline survey report

4.2 Outputs

1. All raw data (quantitative data files, transcripts of Focus Group Discussions, etc.)
2. The dissemination workshop report
3. Baseline survey report (three bound copies and an electronic copy)

5.0 Final Report

The final report, written in English, should include:

1. Title page
2. Table of contents
3. List of abbreviations and acronyms
4. Executive summary
5. Introduction
6. Context (describing the program, location, etc)
7. Methodology and scope
8. Findings and Analysis (baseline information including a monitoring and evaluation matrix)
9. Recommendations
10. Annexes:

a. Terms of reference
b. List of people and organizations consulted
c. References / List of documents reviewed
d. Data collection tools used
e. Additional methodological information if required (e.g. more detailed information on sampling)
f. Full data tables of all quantitative results (if relevant but not already included in the main report)
g. Additional maps, photos or more detailed case studies if available
h. The survey timeline used

Preliminaries and Logistics


The survey should take a maximum of 30 working days from the date of signing the consultancy contract and end with the submission of an acceptable report.

Qualifications and skills of the consultant

a. Masters degree in Rural/Community Development, Agriculture, Public Health, Social Sciences, International Development or equivalents. Training in monitoring and evaluation (M&E) will be an added advantage.

b. Experience in community development and M&E

c. Proven experience in conducting baseline studies

d. Strong qualitative and quantitative analytical skills

e. Excellent report writing skills

f. Proficiency in English and Kiswahili (knowledge of the local language (Manyala/Luo) will be an added advantage)

Application procedure

Interested consultants should submit an expression of interest, which should include the following:

a. Cover letter indicating the applicant’s ability to undertake the assignment

b. The methodology to be used in the survey

c. The proposed activity schedule/work plan with time frame

d. A detailed financial proposal with itemized cost estimates

e. A detailed curriculum vitae of the lead consultant and other staff (if necessary). If more than one consultant will be involved, clearly identify the lead consultant

f. Recent example of a similar baseline study undertaken by the applicant (where possible)

Only shortlisted candidates will be contacted.

All applications must be received by January 11, 2019 and addressed to:

World Neighbors
P.O Box 14728 – 00800
Nairobi, Kenya
Marsabit Plaza, Ngong Rd, Second Floor

Agriculture and Agribusiness, Community Development, Health and Medical, Monitoring and Evaluation, NGO and UN
Updated: December 24, 2018 — 7:24 am