Administrative Assistant Job in Kenya

Job Title: Administrative Assistant

Job Roles:

  • Performs administrative duties for executive management.
  • Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.
  • Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements
  • Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
  • Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories
  • Composes notices, minutes, and resolutions.
  • Actively involved in the company’s tender application processes
  • Acts as custodian of company documents and records and petty cash.
  • Schedules appointments, gives information to callers, takes dictation, composes and types correspondence, reads and routes incoming mail, and performs other administrative and clerical duties.
  • Handles sensitive and extensive confidential information.
  • Files correspondence and other records.
  • Schedules appointments and makes changes to calendar as necessary.
  • Greets visitors, ascertains nature of business, and directs visitors to appropriate person.
  • Arranges travel schedule and reservations.
  • Compiles and types statistical and budget related reports, maintains related databases and enters new data.
  • Schedules conferences, meetings and records minutes of staff meetings and makes copies of correspondence or other printed materials.

Education & Work Experience:

  • BA, BCom or BBIT degree
  • Work experience in the freight forwarding industry is an added advantage
  • 3 years’ experience in similar role

Skills Required

  • Experience working with tender applications.
  • Ability to manage a large and variable work load, ensuring timely and accurate completion of assigned work.
  • Strong oral and communication skills and English language fluency.
  • Proficient organization and time management skills.
  • Requires excellent skills in databases, word processing, spread sheets, desktop publishing, and presentation applications.
  • Excellent organizational skills are required.
  • Results Driven
  • Team work and People Skills

How to Apply

Interested candidates are invited to strictly email their cover letter and CV, to before end of day 10th February 2019.

Only short listed candidates will be contacted

Business Administration
Updated: January 25, 2019 — 2:45 pm