Office Administrator Job in Kenya

Our client is a young and growing HR Consultancy company and seeks to hire a talented personnel in the role of Office Administrator.

The ideal candidate will be expected to ensure smooth running of the office as well as offering administrative support to the team.

The ideal candidate is an exceptionally organized person, Multi-skilled, able to multitask, a people manager and willing to work outside normal working hours if desired.

Key deliverables:

  • Office Management: Manage all office affair including managing office staff, office procurement, housekeeping, renewing of licenses. He/she shall be the custodian of office assets
  • Interviews: Participate in interview processes
  • Work Monitoring: Ensure that all client’s recruiting assignments are met within set deadlines by coordinating with the teams and following up with them
  • Filing: Ensuring that all ongoing recruitment assignments, placements and the work in pipeline are well captured and meticulously tracked using appropriate excel and CRM tools
  • Invoicing and Debt Management: Take full charge of invoicing and following up on payments by the client
  • Finance & Payroll: Ensure banking and bank reconciliations, petty cash management, payroll management, managing cash-flow, budgeting and tracking the revenue to ensure the company meets the projected revenue growth.
  • Reporting: Compiling daily and weekly performance reports to the MD

Responsibilities

  • Ensure smooth running of the office affairs and coordinate all office activities. Ensure office cleanliness.
  • Renewing of licenses and ensuring that all other legal documents are in place and up-to-date
  • Perform accounting operations including updating and preparing receivables and payables reports, petty cash management, debt collection, banking and bank reconciliations
  • Ensure adherence to relevant company procedures and policies
  • Supervise the office team and monitoring staff attendance
  • Prepare payroll
  • Organize and book for meetings, take minutes, follow up on tasks with the team and file status report as and when due.
  • Development and execution of HR policies
  • Updating and maintaining HR files and records
  • Organizing and booking travel tickets and arranging accommodation for the CEO when necessary.
  • Handling all office correspondence
  • Managing the CEO calendar and responding to emails on his behalf
  • Manage and control the office supplies including office procurement
  • Take care of office assets and inventory.
  • File weekly status report to the CEO

Qualifications

  • 2 – 3 years working experience as an Office Admin in a busy office
  • Accounting background with good working knowledge of accounting software and MS Excel
  • At least CPA II
  • Bachelor degree in HR, Sales and marketing or a related field
  • Excellent organizational and time management skills
  • In-depth knowledge of office management and accounting processes
  • Competence in use of Excel

How to Apply

If you meet the criteria set above and is up to task, please send your CV to info@leeandmyles.com so as to reach us on or before 25th February 2019.

Quote “OFFICE ADMINISTRATOR” on the email subject.

Only shortlisted candidates will be contacted.


Business Administration, Accounting and Finance
Updated: January 29, 2019 — 7:06 am