MSF Switzerland Order Processing Officer Job in Nairobi, Kenya

MSF Swiss Kenya Mission Vacancy

Medecins Sans Frontieres – Switzerland Kenya Mission

MSF Switzerland (MSFCH) is a humanitarian medical organization providing emergency medical aid to populations in need based in Dagahaley and Likoni, Mombasa Sub County.

Job Title: Order Processing Officer

Work Location: Coordination Office, Nairobi

Start date: March 2019

Length of contract: 12 months fixed term contract (based on a 03 month probationary period)

The selected candidate will be reporting to the Supply Chain Supply Manager / Deputy Supply Chain Supply Manager.

Main Purpose: Planning and supervising the procurement activities for goods, transport, subcontracted works and services for the project and capital according to MSF standards and protocols in order to ensure a transparent and efficient procurement and supplier performance

Accountabilities

  • Planning and supervising the day to day procurement activities ensuring an efficient implementation of the procurement procedures in the project or capital, ensuring compliance to MSF standards and protocols.
  • Regularly assessing the market for new suppliers to supply the recurrent needs of the mission and seeking products/services that offer the best value for money within the shortest timeframes.
  • Negotiating prices and proposing new suppliers to be validated, developing and maintaining relations with different suppliers in order to ensure a stable supply of goods or services.
  • Submitting and collecting quotations and tenders following the MSF purchasing policy and providing updates on item-supplier data, price, availability, quality and lead time.
  • Determining the purchase planning according to the incoming requests or orders, product availability (shortages/surpluses), delivery times, budgets and other relevant factors.
  • Coordinating and supervising the purchasers’ activity, managing the purchasing budget, and settling advances with the Finance Department.
  • Performing delegated tasks according to his her speciality and as specified in his/her job description.
  • Management and follow-up of international orders (medical & logistics) processed by MSF Logistics Bordeaux and MSF Swiss Geneva Headquarters.
  • Management and follow-up of local purchases (medical & logistics) handled by Kenya Supply Unit (KSU), including justification and processing of KSU invoices.
  • Responsible for database management that assures the intergrity of the data.
  • Responsible for monthly supply purchasing data reporting.

Requirements

Education

  • Essential technical diploma in supply chain

Experience

  • Two years’ experience in purchasing (Previous experience in MSF Logistics Department and supply chain activities shall be advantageous)

Languages

  • English and Kiswahili speaking

Knowledge

  • Computer literate

Competencies

  • Results and Quality Orientation
  • Teamwork and Cooperation
  • Behavioural Flexibility to MSF Principles
  • Stress Management

If you meet the above requirements, please send your CV, motivation letter on or before the 24th February 2019 to http://www.uhired.me/e/edit-job/279

We apologize that due to the volume of application we receive; only shortlisted candidates will be contacted.

(MSF is an equal Employer and does not charge any application/recruitment or training fee)


NGO and UN, Procurement and Logistics
Updated: February 16, 2019 — 9:38 am