KANCO Executive Assistant Job in Nairobi, Kenya


Job Vacancy: Executive Assistant – Nairobi

KANCO is regional membership network of organizations including: Non-Governmental Organization (NGOs), Community Based Organization (CBOs), Faith Based Organization (FBOs), Private Sector, Research and Learning Institutions responding to HIV & AIDS and TB in Kenya.

Its mission is to provide leadership, promote collaboration and enhance capacity among Civil Society organizations (CSOs) and other stakeholders to respond to HIV & AIDS, TB other public Health concerns at community level.

Guided by the vision of healthy people, empowered communities, over time KANCO has evolved to become a premier agency for sensitizing, mobilizing and promoting collaboration among civil society organizations (CSOs) working in the region.

KANCO is recruiting an Executive Assistant –Nairobi.

She/He will provide administrative support to the Executive Director’s office and to the KANCO’s management team.

Duties and Responsibilities

  • Provide general support and assistance to the Executive Director in execution of their work.
  • Manage EDs office including communication, information, public relations, board meetings, logistics and appointments.
  • Assist the Executive Director in preparation of documentation, reports and presentation for meetings.
  • Manage the Executive Director’s calendar and diary for meetings, appointments, events and other engagements
  • Maintain the necessary information data base for the EDs office and contact database for relevant stakeholders and collaborators.
  • Facilitate travel for Executive Director including booking for air tickets, accommodation etc
  • Handle ED requests and inquiries, when appropriate
  • Provide Secretarial and Administrative Services to the Management team.
  • Manage KANCOs mail system.
  • Manage efficient filing system.
  • Manage travel logistics for all staff and international guests.
  • Take and maintain minutes of staff meetings
  • Contact person to KANCO members and providing information and advise.
  • Respond to routine letters.
  • Manage office petty cash.
  • Provide support to program staff in organizing workshops, trainings and conferences.
  • Maintains positive visibility, good public image, and good public relations for KANCO.
  • Carry out any other assignments as may be assigned by the Executive Director/Management Team from time to time.

Required Qualification

  • Bachelor’s degree in in Business/Public Administration/Management related field.
  • At least 5 years work experience in a similar position and preferably in an NGO

Competencies Required

  • Strong work ethic, willingness to learn and ability to work on flexible schedule
  • Ability to multiple tasks and meet deadlines, must have initiative and be able to work with minimal supervision.
  • Good analytical, dynamic thinking skills, results oriented and has strong attention to detail.
  • Strong organizational and managerial skills; ability to multi-task
  • Good written and oral communication skills and presentation skills
  • Possess excellent people skills and ability to motivate to achieve results; good management and supervision skills and result oriented.
  • Good negotiation and public relations skills.
  • Excellent technological orientation and good working knowledge with MS Office suite.
  • Basic knowledge in financial management including budgeting.
  • Commitment to and understanding of KANCO’S vision, mission and values.

How to Apply

Interested applicants should submit a cover letter and CV before 12th April 2019 to jobs@kanco.org.

Quoting the current and expected salary with Executive Assistant – Nairobi on the email subject line .

KANCO is an equal opportunity employer and does not discriminate against: color, race, nationality, ethnicity, religion or belief, gender, marital status, sexual orientation, age, HIV/AIDS Status, and disability.

Only short listed candidates will be contacted

Business Administration, NGO and UN
Updated: March 28, 2019 — 4:54 pm