Administration Manager Job along Ngong Road, Nairobi

Administration Manager

Location: Ngong Road, Nairobi

Our client, a cloud-based merchant technology company, is recruiting for an Administration Manager to join their team..

Job summary: Ensure smooth running of the organization by managing office administration tasks, suppliers and customers

Duties & Responsibilities:

  • Manage internal suppliers which include rent, utilities, office consumables, professional services ( accounting, audit legal, insurance etc);
  • Work closely with all service providers for outsourced services;
  • Manage customer related supplies by managing Local and International Hardware and Software vendors to ensure optimum inventory levels are always maintained;
  • Manage customers by ensuring prompt collection of accounts receivables from new customers as well as renewals from existing customers;
  • Ensure Prompt delivery of hardware and liaise with deployment teams to ensure installations are done within stipulated SLA to minimise account receivable challenges;
  • Properly record all customer invoices and supplier bills for expenses in the company’s financial management system;
  • Manage and account for Petty Cash related expenses;
  • Assist in reconciling Directors advances for business related expenses;
  • Assist in Planning and execution of company events i.e team building,strategic planning retreats, in-house training sessions etc;
  • Maintain C level calendar, book appointments, and act as first point of contact for external customers;
  • Ensure proper coding of all company assets and maintain the register; keep track of all the office assets, allocate the assets to staff members and ensure asset allocation details are well maintained;
  • Ensure all company assets are included in the insurance cover;
  • Ensure that sellable inventory is secured
  • Develop, review, and improve administrative systems, policies, and procedures;
  • Submit bi-weekly collection reports to the management;
  • Perform any other duties as may be assigned from time to time.

Key Requirements & Competencies

  • Bachelor’s degree in Business Administration/Management, Communications or a related field;
  • 3+ years of experience with at least 1 year in a supervisory role;
  • Positive attitude towards work;
  • Accountable and self-disciplined;
  • Experience using financial management systems such as Zoho books;
  • Able to thrive in an environment that values entrepreneurial ethic and transparency;
  • Strong problem solving, critical thinking, interpersonal, and verbal and written communication skills;
  • Ability to plan for and keep track of multiple projects and deadlines;
  • Excellent numerical and report writing skills.

Deadline: Interested parties should send their online applications on or before 3rd May 2019

Correspondence: Detailed CV to be submitted online at

Applications not meeting minimum requirements will not be considered.

Only shortlisted candidates will be contacted.

Business Administration
Updated: April 29, 2019 — 2:54 am